Finance Officer for the German Redcross Mission

The National Committee of the Ukrainian Red Cross Society (URCS) announces a competition for the position of Finance Officer for the German Redcross Mission

The Ukrainian Red Cross Society is the largest humanitarian organization in Ukraine, which is one of the first to respond to all emergencies in the country and provide assistance to those who need it most. 

Do you feel like you can make the world a better place? Join the Ukrainian Red Cross Society: 

• The opportunity to do good: Help those who need it and feel inspired by contributing to a better world. 
• New knowledge and skills: Take interesting trainings, become a volunteer or employee, and gain valuable experience for your life. 
• Friends and like-minded people: Join a team of caring people who are always ready to help. 
• Pride in your actions: Join and feel proud to be a hero! 

The Ukrainian Red Cross is thousands of people across Ukraine who make the world a better place every day. 

General Tasks

• Based in Kyiv, the Finance Officer supports the overall financial management of the GRC projects in Ukraine to ensure an optimal and timely performance
• Receive monthly reports from URCS on timely basis
• Check and verify the vouchers received to ensure correctness, eligibility and completeness according to GRC Financial Procedures and Donor Financial requirements
• Identify missing documentations, non-adhering to financial guidelines and inform the Finance Delegate regarding any irregularities.
• Ensure contractual compliance as part of the voucher verification, this involves checking the existing contracts, Payment schedules and whether Taxation terms are respected
• Prepare voucher clarification sheet with the findings and closely follow up with GRC team and URCS Financial team to collect the necessary explanations
• To be responsible for all aspects of petty cash in GRC office Ukraine.
• Maintain a proper filling system in accordance with filling best practices, donor document retention policies and GRC guidelines
• Ensure all documents are sufficiently translated 
• Arrange and prepare financial closures and courier to GRC HQ on monthly basis

Specific tasks    

FundsPro System Entry 

• Input Data into FundsPro financial system in an accurate, efficient and timely manner (Cash and Receivables)
• Checking on the quality of vouchers and decide whether vouchers are fit for the entry into the booking system. 
• Verify the un-booked vouchers received from URCS and record them in the FundsPro accounting system 
• Checking that financial codes are correct before booking the transactions
• Maintain the Inventory and book them in FundsPro System
• Assist Finance Delegate in month end closure process

Partner Receivables

• Create, follow up and ensure clearance of the receivable from URCS
• Facilitate the link between the finance documents with the logistic-procurement documentation
• Check journal and monitor the balances in each cost center
• Monitor the receivables issued, check and match balances of GRC Books and URCS Books and obtain a sign off on month end balances
• Calculate, reconcile and advise GRC office on the outstanding receivables amounts
• Identify pending receivables, inform the finance delegate on long outstanding receivables
• Checking receivables reports received from URCS and prepare comment if any and booking into FundsPro
• Track cash and bank receivables excel sheets with bank statement and the cash vouchers to ensure correctness and to ensure that all expenditures are recorded properly

Support Visits

• Visit the regions to support and train financial staff and delegates in finance related matters if required
• Inform the line manager in case if any problems with financial procedure or financial payments if any found during the visits
• Suggest finance delegates any improvements needed

Petty Cash Transactions

• Responsible for all aspects of petty cash, receipts into and payments out of petty cash, including ensuring that all transactions are correctly authorized and fully documented.
• Ensure performing all payments on timely manner
• Monitor the petty cash balances, and advice on any need to re-feed the petty cash on a timely manner
• Daily cash counts and reconciliation of journal balances
• Preparation of the monthly cash count and obtain the required management signature for Cash Box
• Follow up on work advances issued to GRC team and prepare the settlement on timely manner

Field original document files

• Perform translation where needed on vouchers, CBAs, quotations, contracts and agreements etc. before documents are submitted to Berlin
• After validation of the accountancies ensure that all accountancies are scanned and archived to the same order for retention within the GRC Ukraine Office
• Organizing & filing of FundsPro documents, according to the standard filing system
• Ensure that originals are securely packaged / labeled and sent to Berlin on a timely manner

General

• Support the team with translations in case needed
• Be aware of the GRC’s financial procedures, budgeting system, monthly accounts closure, bank reconciliation & processes
• Any other tasks assigned by the line manager as require

Requirements 

• Availability of higher education
• Accounts/Finance/Business/Administration Studies or minimum professional experience in Finance-Administration
• Work experience working in public organisations
• Experience of working for a Humanitarian Organization – preferred
• Work experience in project activities
• Minimum 3 years working in financial role
• Excellent communication skills
• Fluency in the Ukrainian language and English language - at a fluent level, a must
• Excellent computer skills (Word, Excel, databases, e-mail)
• Knowledge of budgeting, budget oversight, accounting principles and practical application of financial systems, experience in administrative and logistic work
• Good knowledge of Taxation and statutory deductions
• Detailed knowledge of computerized accounting systems and spreadsheet
• Knowledge of internal control procedures and practices
• Clean driving license
• Experience in communication with different categories of people, tact and diplomacy
• Developed organizational and executive skills
• Ability to work independently and in a team, quick adaptation
• Ability to learn quickly, attentiveness

Ability to cope with stress and work under time pressure

• Ability to prepare and issue reports
• Compliance with the fundamental principles of the Red Cross
• Compliance with the principle of information confidentiality

English language proficiency at B1, B2 level.  

Position within organization:

• Reporting to: GRC Regional Finance Delegate
• Supporting and working relationships: 
• The Finance Officer will work closely with GRC team in Ukraine. He / She will have direct engagements with URCS Finance Team.
• Supervision: N/A

The Ukrainian Red Cross Society offers: 

• Interesting, diverse and multitasking work; 
• Employment in accordance with the Labor Code; 
• Timely payment of salary; 
• A friendly and close-knit team of like-minded people; 
• Participation in trainings and seminars in Ukraine and abroad. 
• Unique experience in the largest public organization in Ukraine 

Location: Kyiv 

If you are interested in this position, please send your CV and Cover letter to  Отправить резюме   

Due to a large number of requests, we contact candidates who fully meet the requirements of the vacancy.