HR Assistant (Staff Administration)

Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the Country Office to fill the position:

 HR Assistant (Staff Administration) (full-time, Kyiv)

(internal SAP code: HR Specialist)

As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The commissioning parties and cooperation partners all place their trust in GIZ, and we work with them to generate ideas for political, social and economic change, to develop these into concrete plans and to implement them. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners in national governments worldwide and cooperation partners from the worlds of business, research and civil society, we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions.

Responsibilities:

HR Assistant is responsible for:

• Dealing with all types of HR-related requests from national staff.
• Smooth cooperation with the third party GDIP (General Directorate for rendering services for diplomatic missions) who are providing staff administration and payroll services to GIZ Ukraine.
• Supporting HR team in their daily work in different aspects.

Tasks

1.Staff Administration

HR Assistant:

• Ensures smooth exchange of the documents between HR Unit and GIZ UA employees (Employment Contracts, Certificates etc).
• Ensures proper information flow between GIZ HR and GDIP (letters, orders etc) including visits to GDIP.
• Responsible for proper documenting of main staff administration documents (employment, resignation, vacations etc).
• Responsible for proper filing of all the documentation (personnel files, orders, staff requests etc) both digitally and in hard copies.
• Ensures tracking of all types of absences of national staff.
• Prepares business trip documentation (order) when requested by employees.
• Takes care of proper termination process for GIZ employees (Termination agreement, delivering Labour books etc).
• Organizes timely payment on the invoices, related to HR (service fee to GDIP etc).
• Other adhoc request from HR team and management.

2. HR instruments and procedures

HR Assistant:

• Assists in implementing policies for national personnel.
• Assists with formulating and updating a wide range of HR information materials.
• Assists with developing HR procedures and instruments.
• Ensures proper personnel data storage (personnel files, SAP data etc).

3. Other duties/additional tasks

HR Assistant:

• Performs other duties and tasks upon management requests.

Required qualifications, competences and experience:

• BA/MSc degree in social sciences or psychology (if possible, with a focus on HR management) or comparable degree.
• Initial experience in assistant role or experience in HR field would be an asset.

Other knowledge, additional competences:

• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office, Teams).
• Basic knowledge of HR management, knowledge of national labour and social law would be an asset.
• At least upper-intermediate level of English language, German language would be an asset.
• Awareness of how to handle HR issues appropriately (confidentiality, data protection).
• Very good communication skills and client-orientation.
• Stress-resistance and good time-management.

We offer:

• Official employment.
• Salary fixed in EUR.
• Performance-related bonuses and 13th salary.
• Medical insurance.
• 29 vacation days annually.
• Language classes.
• Hard and soft skills trainings.
• Individual and group psychological support.
• Possible remote and flexible work.
• Meaningful and valuable work, international environment.

Employment conditions

Full-time position with 40-hours working week. The contract duration is 1 year. Prolongation is possible. Starting as soon as possible.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

Application

Application comprising of the candidate’s CV and a cover letter in the English language explaining the motivation to apply for the job is to be sent to  Отправить резюме until COB 24 April 2024, Wednesday. 

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only shortlisted candidates will be contacted for the next stages of the recruitment process.