HR Assistant (Talent Attraction & Talent Acquisition and Learning and Development) – Kyiv – 866207

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 100 countries and has some 20,000 staff.

In 2014, the ICRC expanded its presence in Ukraine. We have over 900 staff working across the county in various professional fields. 

ICRC is an equal opportunity employer that prioritizes staff safety and security. Qualified female and male candidates are encouraged to apply for the position. For more information, visit the website: http://www.icrc.org/. 

About the job 

The ICRC People and Culture (PAC) recruits an HR Assistant to be based in its Kyiv office and to assist Talent Attraction & Talent Acquisition and Learning and Development Teams. In close cooperation with the team members and line managers, the HR Assistant will mainly be responsible for overall administrative support and assistance with talent attraction & talent acquisition, as well as learning and development activities. The HR Assistant also assists with tasks related to HR administration.  

Start date: as soon as possible 

Your Tasks and Responsibilities

Under direct supervision of the Talent Attraction & Talent Acquisition Officer and with the support and guidance of the Learning & Development Officer, the HR Assistant is responsible for: 

Providing overall support and assistance with all aspects related to talent attraction & talent acquisition processes, in particular with:

• Providing support throughout the entire life-cycle recruitment process 
• Acting as the focal point for posting vacancy announcements
• Assisting with screening candidates` applications  
• Arranging and administering written tests and interviews
• Ensuring that all relevant recruitment-related documentation is duly completed and filed  
• Performing reference, medical and background check for candidates
• Supporting with necessary arrangements for new staff members
• Assisting with preparation and maintaining recruitment filing system 

Supporting the Learning & Development team, in particular with: 

• Assisting with all issues related to organizing and running courses, trainings, and information sessions for line managers and staff members
• Providing administrative support to the briefing and onboarding programs for new hires
• working with trainers on co-facilitation of the digital learning support 
• Providing administrative assistance organizing work-related travels, and with other administrative and logistics tasks
• Contacting external providers (consultants, etc.) and providing timely administrative and logistics support to participants of the training
• Maintaining a coherent archiving system in collaboration with the Information Management Unit
• Preparing learning materials  

What we offer you

• Employment contract according to Ukrainian labor law
• Flexible working arrangements 
• Annual paid 20 working days' vacation
• Competitive gross salary between UAH 36,000 and 52,000 before taxation
• Medical insurance for employees and family
• ICRC Institutional training
• Individual development covered by ICRC
• Foreign language courses 
• Convenient office location in the city center 

About you

To be successful as an HR Assistant in the ICRC PAC team, you should possess the following qualifications and experiences and have the following characteristics:   

• Ukrainian citizenship or permanent residence permit in Ukraine
• High school or professional diploma
• Two to three years of professional experience in a similar field
• Experience in recruitment, learning and development or in HR is an asset
• Professional fluency in English, and Ukrainian
• Computer literate with practical experience in Microsoft Office applications
• Self-motivated with a strong commitment to teamwork and humanitarian principles
• Flexible, enthusiastic, and willing to learn
• Ability to work independently, as well as effectively under supervision
• Confidence in managing projects and staff
• Ability to organize and prioritize multiple tasks
• Ability to work within a diverse team and establish and maintain good working relations in a multi-ethnic, multi-cultural, and multi-disciplinary environment 

Interested? Yes? Then apply.

Please submit your CV in English, along with your motivation letter and salary expectations, to the attention of the ICRC People and Culture Team. Please label your CV with your first and last names (First Name LAST NAME). 

In addition, please complete the compulsory ICRC questionnaire. The questionnaire is available through the following link: https://forms.office.com/e/APw3dvQMHJ. 

(Click on the link or copy the link into your internet browser.) 

Your application will be considered only once you have completed the ICRC questionnaire and uploaded your CV in English. 

Application deadline:  26 May 2024 

Only candidates meeting the abovementioned criteria will be considered and contacted for tests and/or interviews. The ICRC reserves the right to recruit a candidate who matches the required profile before the deadline.