Office manager

We’re looking for people to join our journey – people who care, who are driven by impact and innovation, and who want to thrive in a fast-paced entrepreneurial environment. We offer a flexible workplace where we count on each other to take initiative. So join the ride – we can’t wait to see where it takes you.

Your Mission

You will be a part of the UA People team, managing Kyiv office space, whilst providing support for our daily administrative and people-related tasks (staff more than 70 EEs). 

Your Responsibilities :

• Maintaining comfortable, well-equipped and well-supplied office infrastructure (cooperation with business center representatives and other operational services suppliers on the office life support, purchasing of stationery, water, snacks, coffee etc.), control of Cleaner lady work. 
• Striving to continuously improve office conditions and level of comfort and in line with Nomad program rules
• Welcoming new employees and visitors
• Business trip administration (visa support, invitation letters, administration of booking provider platform and assist with the related agreements and account docs flow, being the contact point for the hosting countries current travel requirements (incl. Covid), other business trip questions assistance)
• Planning and arrangement of all business events/meeting (realization of all UA visitor’s agenda, accommodation support, organization of UA+visitors business dinners etc)
• Help People team in planning and implementation of all engagement initiatives (local and global, monthly and not regular/by local request), tracking their effectiveness, work with suppliers and assist with the related agreements and account docs flow
• BBC merchandising planning, purchasing and recording (newbie welcome box items, birthday gifts, targeted branding materials еtc)
• Help People team with internal communication (development, maintenance and filling the internal communication Slack channels with the content on different topics: any changes/birthday/engagement activities/upcoming holidays/surveys/interesting insights etc)
• Managing courier delivery, corporate mobile and taxi policy, cooperation with suppliers of this services
• Internal document flow management, work with internal recording systems (Workday/Gatekeeper)
• Cooperation with global facility and engagement team on all run across questions

Your Qualification :

• 2+ years of work experience in a similar role
• Outstanding attention to details with a high level of accuracy, organized and thorough with a desire for continuous improvements
• Strong Microsoft Office computer skills and/or GSuite - confident excel/google sheets user 
• Excellent team-work attitude and hands-on execution ability to deliver tasks in a timely manner
• Ability to multitask, and manage a large to-do, excellent communication skills 
• Ability to create and maintain a  friendly, welcoming and warm atmosphere in the office
• At least Upper-intermediate English
• If you don’t meet 100% of the qualifications outlined above, tell us why you’d still be a great fit for this role in your application!

What we have to offer:

•  An international environment: over 35 nationalities across 7 countries: France, Germany, Spain, Ukraine, Russia, Brazil, Poland.
• Opportunities to learn: 360 onboarding weeks, weekly team-all BlaBlaTalks to learn about what other teams are up to, International Weeks to mingle with other offices, regular Q&A sessions with our leadership, honest discussions about our company KPIs, ‘Fail, Learn, Succeed’ moments where we destigmatize and share moments of failure with others.
• Innovation: Coding Nights to pitch ideas outside our roadmap and make development dreams come true, weekly Product & Tech Demos and blogs to share engineering stories, access to top conferences across Europe.
• Impact: building a product that has a real impact on society and the environment, and sharing an office culture that prioritizes low-waste and eco-friendly practices.
• People-first: wind down from work at our BlaBlaShows, BlaBlaBreak retreats, weekly breakfasts and afterworks (when the sanitary conditions permit it) or meme battles on Slack.
• Shared company principles that guide us in our everyday decision-making and bring us closer to our goal. 

Your Future Benefits :

• Tailor-made remote policy: possibility to work from home (to be discussed)
• A fair & competitive salary package
• Employee Stock Ownership plan 
• Trainings & career development programs
• Free carpooling &  bus-rides wherever whenever

Interested in joining the ride?

Here’s what your hiring journey will look like.

• a 15-min phone-call with one of our HR team member to check your expectations from position, match them with our requirements and answer your questions
• a 60-min video-call with our HR UA 
• a 30-min video-call with one of BBC UA manager