Office Manager

Viseven Group delivers intelligent solutions for Pharma Companies. Our expertise relies on opening new communication channels, delivery of a message to the customer in diverse digital formats, such as mobile applications, educational VR and AR apps/videos, HTML5 eDetailers and responsive web sites. Our complex approach - Digital Content Factory - includes pharma marketing materials creation from scratch (storyboard, design, texts, development), brand strategy and rebranding, localization and adaptation of interactive presentations, infrastructure setup, SMM, business analysis, trainings and workshops, and much more. Viseven team includes more than 250 tech- and non-technical experts in 4 offices internationally, who create, localize and customize applications.

Currently we are looking for a proactive and positive Office Manager to add value to our team and ensure efficient workflow in the office in Kyiv.

Office Manager

Required skills and knowledge:

• experience in administration role (Office Manager, Personal Assistant, Departments Assistant)

• high attention to details, self-organization and ability to multitask

• good English skills in order to be able to communicate with our customers and foreign guest

• ability to work with Google docs, and the whole MS Office package

• analytical and problem-solving skills

• good sence of humour and positive vibe is a must

Comparative advantage:

• experience of visa-opening and travel arrangements

• general understanding of IT sphere

Role description:

• manage phones and correspondence

• greet and work with visitors

• work with suppliers

• provide office support: procurement: control food, stationary and household deliveries, furniture etc

• control office functionality etc.

• welcoming visitors (show the highest standards of hospitality and welcome, reserve transfer, organize coffee brakes, ensure catering)

• organize business trips (tickets and insurance purchase, hotels booking, visa maintaining)

• supporting team members during business trips

• relocation process organization and management

• translate documents when required

• organizing and scheduling meetings

• preparing and processing different types of invitations for foreign customers and partners

• communicating with translators, notaries,  realtors, couriers, drivers, support services of different companies  etc. when required

• support of other company departments

What we provide

• competitive compensation depending on experience and skills

• passionate and experienced team

• professional and career growth

• vacation and sick leaves

• compensated lunch and free tea/coffee

• health and wellness management program

• friendly team and enjoyable working environment

• corporate and social events