Executive Assistant and External Relations Coordinator

The American Chamber of Commerce in Ukraine

is looking for

Executive Assistant & External Relations Coordinator

Responsibilities

• Act as the key point of contact among the President, Board of Directors, Leadership Team, employees, Chamber members, and other external partners
• Manage the President's calendar, set up meetings
• Take minutes during the Board of Directors' meetings and keep records of them
• Serve as a liaison person for cooperation with the U.S. Embassy and the U.S. Commercial Service
• Provide members of the Board of Directors with necessary documents
• Ensure and conduct timely annual Board of Directors' elections
• Manage information flow in a timely and accurate manner
• Format information for internal and external communication - memos, emails, presentations, reports
• Make travel and accommodation arrangements, prepare expenses reports
• Complete ad-hoc administration tasks
• Take responsibility for Diplomatic Insiders Club

Requirements

• Strong Leadership Skills
• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent verbal and written communications skills in English and Ukrainian
• Advanced MS Office user
• Well-organized with outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
• Discretion and confidentiality

We offer:

• A challenging full-time position in a dynamic, fast-paced work environment and a great team;
• Individual and professional growth opportunities;
• Additional benefits, upon the completion of the probation period, include full medical insurance, accident life insurance, extra vacation week, etc.