Head of staff

FRENCH/ENGLISH BILINGUAL HEAD OF STAFF

The role is based in Kyiv. Our client is the CEO of a small group of international companies involved in assisting entrepreneurs in their business affairs in a mondialised context. The group has around 20 employees between the UK, Switzerland and Ukraine and is involved in international banking intermediation, offshore legal services and fiduciary operations with English or French speaking clients only. 

Objective of the position:

The Head of Staff works closely with the CEO and other Heads of Department to fulfil two main mission: 

1. To ensure workload is logically dispatched between staff members and ensure deadlines and quality compliance (Staff Management).

2. To participate or initiate changes in work processes, and to implement measures to improve business efficiency and profitability (Project Management).

The Head of Staff is also responsible for onboarding of new members of staff and is involved in the recruitment process. 

 Staff management matter includes:

 Most of the staff management is with the Fiduciary team. As a fiduciary, they have control over another individual's money, property, or business, and they have a duty to always act on that person's behalf in a loyal, honest, and trustworthy manner. 

-Updating and implementing all necessary business policies, reviewing internal processes.

-Ensuring and reviewing correct use of ACT! CRM systems and internal databases.

-Supervising communications with clients on a daily basis.

-Dealing with problems with clients, suppliers and foreign tax authorities

-Superving Bank account management: Opening, maintaining and operating bank accounts on behalf of a portfolio of companies under management so as to ensure safe management of the organisation's resources.

-Verifying bank reconciliation statements to keep track of operations, balances and ensuring proper reporting to Clients.

-Ensuring the preparation and maintenance of all financial records.

-Identifying and resolving administrative and billing issues.

Project Management duties includes:

As the group has activities in diverse niche activities such as international banking intermediation or offshore legal services, no academic course exists for those specialities and each member of staff needs to be trained for the niche they are working on. This requires the Group to always improve their work processes and implement new innovative solutions to ensure they can deliver their services to their international clients and generate a profit. 

-Supervising existing projects such as the development of an in house accounting solution

-Participating in strategy definition for the development of the business long-term goals and profitability.

-Proposing new business solutions or business processes to the CEO

-Launching recruitments campaigns when necessary and ensuring safe continuation of business on staff holidays or permanent departure

-IMMEDIATE START-

Starting Salary negotiable between €1’400 and €1'800/m depending on experience.

Full-time: from 11:00 to 20:00 local time.

Location: Kiev, Solomensky district (office will relocate in Golden Gate in October).

Perfect command of English and French required.

Please send your CV in English only.