Office Administrator

Who we are and what we do:

Astound Commerce is a global ecommerce agency headquartered in the US. With over 1000 professionals in 7 countries, we are one of the world's largest teams of ecommerce experts. Top brands like Adidas, Puma, Versace, Jimmy Choo, Tommy Hilfiger, Hugo Boss and Crocs are among our clients. Company centers in Eastern Europe are focused on the development of ecommerce solutions on Salesforce Commerce Cloud (Demandware), Hybris, IBM WebSphere Commerce, Intershop, Kibo, Magento, NetSuite.

Brief description of the open position:

Office Administrator is responsible for smooth functioning of Vinnitsa office and coordination of day-to-day operations in order to ensure organisational efficiency.

You will:

• Be master of the office - make sure everything is well organized, clean, up to standard, as it would be your own home;
• Ensure high quality of internal services provision, including responding to requests and concerns;
• Coordinate the work of repair services, cleaning lady, etc.;
• Control the availability of the necessary goods for the stable operation of the office (kitchen supplies, household goods, stationery, first aid kit etc.);
• Liaise with landlord on solving possible issues: heating and ventilation, lightening, guest parking, etc.;
• Coordinate timely set up of working places for the new hires and business visitors;
• Follow and improve standards and procedures for optimum utilization of office space and equipment /assets;
• Monitor office plans/rearrange seating plans/adjust layouts including personnel relocation through the offices;
• Provide regular office tours;
• Maintain a safe and secure work environment. Control fire and electricity safety rules compliance.

You have:

• At least 1 year of experience on the same position;
• Effective verbal and written communication and listening skills;
• Intermediate English level;
• Speed in delivering results, sense of urgency;
• Ability to work independently;
• Time and stress management skills, including ability to multi-task effectively;
• Attention to details and high level of accuracy;
• Result orientation;
• Knowledge of MS office and office equipment.

You are:

• Honest and trustworthy;
• Respectful towards colleagues, treating them as a 'customer';
• Aware of cultural diversity and sensitivity;
• Flexible;
• Team player with good sense of humor.

We offer:

• Fast growing international company challenges for creative and result oriented professional;
• Comprehensive Social Package: Support Work-Life Balance, Healthy Lifestyle, Referral Reward, English classes;
• Coaching and reviews to support your career development;
• A network-style culture with geographically distributed teams;
• Comfortable Office.