Subgrants Assistant

Job Details

Description

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $100 million and more than 600 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

IREX in Ukraine seeks for a Subgrants Assistant to provide support to the Ukraine National Identity through Youth (UNITY) program activities by ensuring the efficient design, implementation, and compliance of all subgrants and contracts with IREX and USAID rules and regulations. This person will assist Subgrants and Procurement Unit in managing 12 million USD subgrants pool to local organizations and procuring goods and services under the program activities. This position reports directly to Subgrants Manager and /or Subgrants and Procurement Manager.

Are you the next member of our team?

Your Background & Skills

• Bachelor's degree in economics, finance, international development, business administration, public administration, management, or relevant field.
• At least one (1) year of proven grants management/procurement experience, preferably with USAID-funded projects.
• Excellent quantitative and qualitative analytical skills; attention to detail, reliability, thoroughness, and accuracy with numbers.
• Proven competency with analyzing budgets.
• Excellent organizational skills: ability to plan, prioritize, track files, and effectively manage information.
• Strong presentation skills: ability to write and present information concisely.
• Excellent interpersonal skills: ability to work cooperatively with others and demonstrate professional and ethical behavior when interacting with partners and stakeholders.
• Strong command of spoken and written English, Ukrainian and Russian.
• You must have unrestricted authorization to work in Ukraine.

Your Daily Tasks

• With oversight of subgrants managers provide support in all subgrant/contract activities, including subgrant/contract design, competition, due diligence, negotiations, preparation of subgrant/contract documents, administration, monitoring, and closeout.
• Maintain updated subgrant/contract files and ensure that all subgrants are well-administered and implemented in compliance with the relevant USAID rules and regulations, and IREX policies and procedures.
• Assist in all internal coordination of activities related to development and implementation of subgrants and contracts, including internal certification/clearance procedures, financial monitoring and payment disbursements in a timely manner, preparation of RFAs, outreach activities.
• Assist subgrants managers in budgets and expense reports review as well as provide feedback and recommendations for changes.
• Assist in other administrative tasks related to compliance such as generating various subgrant/contract documentation, submitting for approval subgrant agreements/contracts and modifications, other related tasks.
• Prepare RFP / RFQ and review supplier evaluations/bids analysis, requests for awards, purchase orders, contracts for services and other procurement documents, ensuring strict adherence to applicable procedures, accuracy  and completeness of procurement  supporting documents.
• Ability to handle multiple priorities and complete tasks and projects in accordance with stated deadlines.
• Ability to work independently and in a team and the ability to take initiative, meet deadlines, and be flexible.
• Other support duties as needed. 

We conduct background checks on all successful candidates.

This position is eligible for Telework. The eligible employee is a regular, full-time Ukraine-based staff who works from a worksite outside the Ukraine office for one or more days a week. 

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.