Receptionist

Job summary

We are looking for a Receptionist to manage the front desk and related responsibilities on a daily basis. In this role, you will often be the first point of contact for our company. Your duties will include but are not limited to offering administrative support across the organization, welcoming guests, coordinating front-desk activities and basic office maintenance services. Ultimately, your main objective is to ensure that the front desk experience is welcoming and positive and to execute all administrative tasks to the highest quality.

To succeed, you should be comfortable in a customer or client facing role and always be ready to deal with fast-paced situations in a timely and effective manner. Multitasking and time management skills are essential for this position. 

Responsibilities and Duties

• Welcome any guests at front desk and direct them to the appropriate contact

• Ensure reception area is well-maintained and equipped with necessary stationery and material (e.g. pens, forms, brochures, etc)

• Keep updated records of office used consumables (stationary)

• Receive, register, sort and distribute daily mail, documents

• Maintain office security by following safety procedures and protocol

• Manage office support and handle feedback/complaints

• Update calendars and schedule meetings

• Manage office library

• Maintain corporate taxi accounts

• Work with the Business center management to support logistical items like guest/employee access to the office, parking access, etc.

• Manage office lunches and various requests via Service Desk 

Qualifications and Skills

• Experience working as a Receptionist, Front Office Representative or on similar role

• Hands-on experience with standard office equipment (printers, PC)

• Solid written and verbal communication and presentation skills

• Resourceful and proactive attitude when potential issues arise

• Excellent organizational skills

• Time-management and prioritizing skills

• Customer service oriented and flexible attitude

• Advanced written and spoken English level

We offer multiple benefits that include

• Competitive compensation and perks

• Employment according to labour legislation

• WFH working mode possibility. Partial furniture compensation for home office

• Social package, including medical insurance available from day one and a wellbeing benefit for sport and art activities, mental and physical health, available after trial period

• Educational possibilities like corporate courses, knowledge hubs, and free English classes. Semiannual performance review

• Free meals, fruits, and snacks when working in the office.