Partnership Project Officer

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 39 країнах.

Assignment

Humanitarian Action through Volunteers, Enablers and Networks (HAVEN) is a Consortium that unites National and International NGOs tending to more effectively support local entities involved in humanitarian response in frontline areas, creating linkages between humanitarian and early recovery work, and connecting them to other support where needed.

Under the direct supervision of the Partnership and Local Planning Project Manager, the Partnership Project Officer will actively work with one of Acted`s Downstream partner – CSO “Relief Coordination Center” to ensure sufficient mentorship in the grant implementation, aiming to support operationalization and functionality of Coordination Centers as well as to mentor SCO`s area-based transition activities in frontline and de-occupied areas of Kharkivska and Zaporizhska oblasts.

He/She will be responsible for supervising the partner in the designated area, in which the PO will be assigned, being the primary point of contact for the implementation of the project, ensuring compliance during the grant implementation and following up with reporting under the project.

 Functions:

• Day to day supervision and mentoring the partner of project implementation at the area level with the support of the Project Manager
• Participate/Organize internal/external meetings within the project under the guidance of the Project Manager. 
• Support development of local recovery plans by local authorities with the partner of the assigned hromadas.
• Develop internal and external communication materials and ensure their proper presentation / distribution to different stakeholders.
• Monitor the progress of activities according to the work plan and project requirements. Discuss the risks, obstacles, and challenges of project implementation with the Project Manager and team.
• Control all the supporting documents submitted by the partner, in connection with the sub-grant, to ensure that they are adherent to Acted’s FLATS procedures.
• Facilitates grassroots grant efforts, including grant approval process and post-award compliance.
• Ensure granting documents are prepared in line with Acted partnership approach. 
• Give FLATs training and ad-hoc extra training if there are any challenges with submitting financial/narrative supporting documents and/or financial/narrative reports
• Draft lessons learned and best practises identified from the sub-granting process.  
• Supporting the Project Manager in devising weekly and long-term work plans for the project implementation.
• Support preparation to workshops to be organized by the partner.
• Supporting the project engineer in preparing documentation for community centres rehab, and oversee implementation by contractors as needed.
• Excellent liaison with other team members, ensuring consistency and coordination of activities in the team.
• Timely reporting on problems and challenges while working with partners to the Project Manager. 
• Support draft of narrative reports / cluster report and contribute to the development of financial reports through regular budgetary follow ups.
• Support to the Area Coordinator, the Project Manager and the Technical Coordinator in identifying areas for improvement.
• Assist in provision of capacity building trainings, closely cooperate with Capacity Building Officer.
• Supporting MEAL activities during monitoring and evaluation activities of project implementation and addressing recommendation of MEAL department to enhance effectiveness of project activities and maximize impacts. 

 Logistics:

• Send accurate and precise order forms in a timely manner if requested by the line manager 
• Confirm quality of material selection when applicable 
• Ensure a proper management and use of the project assets and stocks
• Plan team movements based on available fleet and applicable policies

Finance:

• Support the line manager in reviewing the BFU(s) and provide accurate forecasts
• Support the line manager in forecasting monthly cash requirements of the project and submit to AC

HR:

• Commitment to continuous learning through trainings and timely identification of capacity-building needs and opportunities, in coordination with line Manager/TC/HR Dept.  
• Supervise recruitment of enumerators when needed for data collection 
• Train Enumerators 

Transparency and Compliance:

• Ensuring compliance to Acted internal procedures and donor procedures
• Accurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy

Others:

• Provide translation of various documents (e.g. reports, minutes, beneficiary lists, information signs ) upon request of the line manager 
• Perform any additional task as requested by the line manager.

Key Performance Indicators:

• Number of financial and narrative reports submitted on a timely, monthly and quarterly basis
• Visibility of Acted, donors and partners are ensured in all activities, in compliance with Acted Global guidelines
• FLATS procedures are respected
• Best practices are identified and formalized throughout the implementation period of the project

Умови

• Офіційне працевлаштування згідно законодавства України;
• 3 місяці випробувального терміну
• Конкурентна офіційна заробітна плата, визначена тарифною сіткою ACTED;
• Регулярна оцінка роботи та підвищення заробітної плати;
• 28 робочих днів оплачуваної відпустки на рік;
• Дружня міжнародна команда професіоналів;
• Можливість розвитку кар'єри;
• Медична страховка після за 3 місяців роботи з ACTED.

Подача заявки:

Зацікавлені кандидати повинні надіслати резюме англійською aбо українською мовою вказавши в темі листа посаду, на яку претендують (повідомлення без вказання посади не розглядатимуться). Тільки вибрані кандидати будуть запрошені на співбесіду. ACTED — роботодавець рівних можливостей.

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”