Logistics Assistant

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 43 країнах.

Main Duties and Responsibilities:

1. Procurement Planning and Supply Chain ManagementEnhance existing procedures to align with international best practices, donor requirements, and audit findings.
   • Facilitate information exchange with other departments to optimize service delivery and program success.
   • Ensure overall compliance with procurement procedures.
2. Stock Management
   • Maintain accountability for all inventories across the mission.
   • Supervise the IN & OUT processes at mission storage facilities.
   • Ensure adherence to stock management procedures.
3. (Transport) Management
   • Oversee the overall management of ACTED freight and passenger transport operations, including resource allocation, scheduling, coordinating and monitoring drivers, maintenance for vehicles, fleet use reporting.
   • Support with accommodation and hotel bookings for staff within Vinnytsia oblast.
   • Ensure compliance with delivery management procedures.
4. Assets and Property Management (including premises)
   • Safeguard and optimize the use of all ACTED assets and property within the mission.
   • Supervise maintenance and repairs of these resources.
   • Ensure overall compliance with assets, property, and premises management procedures.
5. Reporting
   • Responsible for meeting all reporting requirements within respective sub-departments, country management team, HQ, and donor requirements within the FLATS process.
6. Office Management
   • Oversee the overall functionality of ACTED offices in the designated area.

Experience and skills

Educational Qualifications:

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field. A Master’s degree or professional certifications in logistics/supply chain management is a plus.

Experience:

• Minimum of 6 months of progressive experience in logistics, procurement, and supply chain management, preferably in the humanitarian or development sector.
• Experience in managing logistics operations, including procurement, stock management, asset control, fleet management, and IT/telecommunications.

Technical Skills:

• Proficiency in using relevant software and systems for logistics management.
• Familiarity with relevant logistics and procurement databases and tools.
• Understanding of compliance and adherence to donor procurement and logistics guidelines.
• Knowledge of Ukrainian Labor Law and other relevant regulations.

Soft Skills:

• Exceptional organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Excellent interpersonal skills, including the ability to work collaboratively in a multicultural environment.
• Ability to lead and manage a diverse team effectively.
• High level of integrity, confidentiality, and attention to detail.
• Excellent written and verbal communication skills in English; knowledge of other languages is an advantage.

Additional Requirements:

• Flexibility and willingness to travel and work in challenging and insecure environments.
• Commitment to humanitarian principles and understanding of humanitarian operations.

These requirements and skills are tailored to ensure that the candidate possesses the necessary expertise, experience, and personal qualities to effectively manage logistics operations, contribute to program success, and navigate challenges within the ACTED mission in Ukraine.

Ми пропонуємо

• Офіційне працевлаштування;
• Регулярний перегляд зарплат;
• 28 календарних днів відпустки на рік;
• Дружня мультикультурна команда;
• Комфортний офіс у центральній частині міста;
• Кар'єрний ріст;
• Медичне страхування після випробувального терміну (3 місяці).

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”