Logistics assistant

Main duties and responsibilities include:

1. Procurement

1.1. Undertake procurement for Kyiv Office in line with ACTED procurement procedures;

1.2. Responsible for preparation agreements, policies and correct package of documents for payment in line with ACTED procurement procedures;

1.3. Ensure compliance with internal documentation requirements.

2. Stock & assets

2.1. Responsible for inventories in Kyiv office.

3. Travel and accommodation

3.1. Undertake train/bus tickets purchase within Ukraine;

3.2. Undertake taxi, hotel and guesthouse bookings in Kyiv for ACTED/Impact staff in line with ACTED Procedures;

3.3. Accountable for the compliance with the travel/accommodation procedures;

4. Documentation management

4.1. Prepare, store, and update of logistics documentation for the Kyiv office;

4.2. Ensure the relevant documentation (receipts, acts of acceptance, signed agreements etc.) is sent or received as required;

4.3. Physical and electronic filing (scanning) of Logistics documentation in line with ACTED procedures;

4.4. Contribute to monthly Logistics internal reporting.

5. Any other tasks assigned by line manager

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”