Executive assistant

We are seeking a highly organized and proactive individual to join our team as a Personal Assistant. The successful candidate will play a crucial role in supporting our executives and enhancing organizational efficiency. The ideal candidate is resourceful, adaptable, and possesses excellent communication and multitasking skills.

Responsibilities:

1. 60% of the task of an executive assistant: 

• Schedule appointments, meetings, and events for executives.
• Coordinate and manage daily agendas, ensuring optimal time utilization.
• Manage and respond to emails on behalf of executives
• Analyze and prioritize tasks based on urgency and importance
• Ensure deadlines are met and follow up on action items.
• Arrange and coordinate travel plans, including flights, accommodations, and transportation
• Organize and maintain files, documents, and reports. Retrieve information efficiently upon request
• Handle sensitive information with the utmost confidentiality and discretion
• Provide timely reminders for deadlines, meetings, and important tasks
• Be proficient in using office software, calendar applications, and communication tools.Assist in resolving issues and challenges faced by executives.

2.  40% support of the regional team in Hungary, manage the organization of functional team meetings in different countries: formal and informal parts of the meeting collect and edit presentations support the team in Hungary with organizational issues that can be managed remotely. 

• Perform additional tasks of the manager.

Requirements:

• 2+ years of proven experience as a Personal Assistant or similar role.
• Proven experience as a Personal Assistant or similar role.
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and confidentiality in handling sensitive information.
• Proficiency in office software and familiarity with communication tools.
• English - at least upper intermediate