Transport Assistant (VNSMUG00966)

The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professional for the position of Transport Assistant with its field office in Luhansk. The OSCE is committed to achieving a better balance of women and men within the Organization.

NOTE: This is a short-term position; expected duration of appointment/assignment is about of 5 months 29 days.

All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The deadline for Applications: 18 November 2019

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine.

Tasks and Responsibilities

Under the direct supervision the Administrative Officer in the Monitoring Team (MT)/Patrol Hub (PH)/ and overall guidance of the Director, Administration and Finance /General Service (GS)/Transport unit in HO the Transport Assistant assists with administration of Mission Members in the following services:

1. Provides administrative support to the planning and organizing of the Monitoring Team (MT)/Patrol Hub (PH)/Forward Patrol Base (FPB) day-to-day operations under his area of responsibility.
2. Supports the development of patrol plans, including providing assistance in the allocation of vehicles and equipment, logistical arrangements and ensuring the completion of post-patrol procedures.
3. Ensuring that vehicle fleet remains in a best possible technical and visual conditions.  Proposes criteria for the use of vehicles, maintaining accurate and complete vehicle records.
4. Liaising with SMM Transport Officer in Kyiv on all vehicle maintenance and repair issues, road traffic accidents.
5. Participates in vehicle inspection process before departure and upon arrival in the location. Perform first line vehicles service/repair assessment, maintain, update and make available vehicle maintenance/repair database.
6. Ensures adherence to maintenance and withdrawal schedules for vehicles and organizing the preparation for disposal of written off vehicles presented to FMMC.
7. Liaising with MT/PH/FPB operations on vehicle operational use, allocation of vehicles to designated patrol groups and patrol routes.
8. Coordinates vehicle recovery from the field in case of reported malfunction to the nearest safe locations.
9. Submit daily, weekly, monthly reports of vehicle/fuel use. Prepare statistical reports on usage/distribution of vehicles.
10. Coordinate at MT/PH/FPB level all driver training activities. Participates in induction training for Mission members in the area of transport. Briefs or trains junior/newly appointed staff when needed.
11. Coordinate local drivers, prepares their work schedule, when required drives official vehicles.
12. Monitors stock of transport supplies, prepares request to supply vehicle spares, tires, liquids, lubricants, tools and equipment on a regular basis through Transport unit in Kyiv. Procuring minor supplies locally in case of urgent need.
13. Liaise with the business, local authorities and institutions as per the instructions given by the supervisor.
14. Performs other tasks as assigned.
    

Necessary Qualifications

• Ukrainian citizenship or holding permanent resident status in Ukraine;
• Secondary education supplemented by specialized studies in Administration, Transport, Logistics;
• Minimum 4 years of working experience in a national or international large administrative set up;
• Computer literate with practical experience with Microsoft applications and other specialized stock tracking software;
• Professional fluency in the English, Ukrainian and Russian languages, both oral and written;
• Valid driving license B and desirable C;
• Mechanical and/or minor repairs aptitude;
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure, proven resilience to high stress environments;
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
• Cultural sensitivity and judgment.

Remuneration Package

Monthly remuneration, subject to social security deductions is 988.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The deadline for Applications: 18 November 2019

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.