Logistic Assistant

Medicos del Mundo (MdM) is an international humanitarian organisation whose mission is to provide medical care for the most vulnerable populations, the world over, including Spain. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

For our program in Ukraine, to support our activities, we are looking for Logistic Assistant, based in Severodonetsk. 

The incumbent might be required to perform activity within non-Government Control area; therefore the incumbent must have a neutral and impartial background which would allow him/her to engage with NGCA authorities and conduct operations in GCA & NGCA.

Under the direct supervision of the Logistic Officer and in close collaboration with Field Coordinator and the Logistic Coordinator, the Logistic Assistant carries following responsibilities:

• Assist the Logistic Officer in the management of assets and inventories according to MdM policy. This includes but not limited to having one annual physical verification of assets and inventories.
• Assist with office maintenance, printing, scanning and photocopying of documents, logistics and hospitality arrangements in connection with meetings and other events.
• Assist the Logistic Officer in the management of Fleet and fuel supply through maintaining accurate inspection records.
• Manage the daily work and activities of drivers in close collaboration with the Logistic Officer.
• Assist the Logistic Officer with monitoring and maintaining all safety rules and regulations related to the fueling of vehicles and report all violations to the Logistic Coordinator.
• Assist the Logistic Officer with ensuring the vehicles are in good working order by inspecting/testing the vehicles and arranging/recording servicing and repair.
• Assist the Logistic Officer with supporting programmatic activities in its organization and development of activities.
• Assist the Logistic Officer with coordinating vehicle & staff movements, manage the fleet and ensure the delivery of timely, effective and accountable logistics support to MdM team in carrying out programmatic activities.
• Assist with arrangements for duty travels, including travel authorizations, flight and hotel reservations.
• Assist the Logistic Officer in the running of the Guest House(s) - GH. This includes but not limited to dealing with the cleaner in ensuring the places are kept cleaned, GH are supply with toiletries, electrical appliances, etc.
• Assist with logistical assistance to the office staff, international staff, visiting experts and consultants with respect to visa support, customs formalities, accommodation and transportation (air and ground as applicable).
• Assist the Logistic Officer in the daily running of the office through the engagement with contractors, vendors, suppliers, etc.
• Other Logistic related duties as assigned by the Logistic Officer.

Qualifications & Skills required:

• Academic background: Completion of High School Diploma or equivalent. A post-secondary certificate in the related functions area is desirable.

The successful candidate must have:

• Minimum of 2 to 3 years of progressively experience in logistic or supply related functions
  
• Experience working with NGOs is highly desirable
  

Personal skills required:

• Ability to work quickly, under pressure, and with short deadlines.
• Ability to manage emergency situations and remain calm.
• Necessity to manage priorities and to adapt them daily according to the context.
• Flexibility to adapt to changing requirements and environment.
• Cultural sensitivity and ability to work in a multi-cultural environment.
• Ability to listen and share decisions.
• Team player and good sense of humor.
• Alignment with principles and ethics of MdM.

Language and computer skills:

• English advanced (written and oral);
• Ukrainian and Russian fluent (speaking and writing)
• Competency in Microsoft Office Environment
  

We offer:

• Fixed term contract until 31st of December, 2019. Subject to funding.
  
• Salary according to the MDM salary Grid
• Medical insurance
• Full -time job

To apply:

• Send CV (inc reference contacts)+cover letter

Deadline for applications - 12/05/2019

Please note that only shortlisted candidates will be invited to the interview.