Procurement Officer

Medicos del Mundo (MdM) is an international humanitarian organisation whose mission is to provide medical care for the most vulnerable populations, the world over, including Spain. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

For our program in Ukraine, to support our activities, we are looking for Procurement Officer, based in Severodonetsk.

The incumbent is based in Sievierodonetsk, however this is a roving position and therefore its scope of action is not limited to Sievierodonetsk only, but any MdM location or activity developed by MdM within Ukraine Government controlled and non-controlled area.

The incumbent might be required to perform activity within non-Government Control area; therefore the incumbent must have a neutral and impartial background which would allow him/her to engage with NGCA authorities and conduct operations in GCA & NGCA.

Under the direct supervision of the Logistics Coordinator and in close collaboration with the Field Coordinator, the Procurement Officer carries following responsibilities:

• Provide technical leadership in carrying out all procurement activities for all MdM activities and in accordance with MdM and/or donor's rules and regulations.

• Assist the Field Coordinator and Logistic Coordinator with preparing annual procurement plans all MdM activities and ensure timely approval and execution of such plans.
• Execute and coordinate day-to-day procurement activities for acquisition of goods, services, and works, encompassing but not limited to verifying technical specifications or terms of reference, preparing letters of invitation/requests for quotations, overseeing evaluation processes, drafting evaluation reports, contracts, and minutes of contract negotiations, and ensuring all procurements are carried out in accordance with procurement regulations and the conditions of the grant and implementation agreements.
• Manage bid advertising, correspondence, bid receipt, and bid opening for all procurement processes, strictly in accordance with best procurement practices, and MdM and/or donor's policies and procedures.
• Develop and maintain accurate supplier and agreements database.
• Provide contract administration services, including arranging for proper inspection, ensuring compliance with terms and conditions of contracts, assisting with contract amendments, and support the Logistic Officer on transferring the selection of awarded entities during completion of works and delivery of goods.
• Monitor and report on procurement implementation status and progress of ongoing contracts execution.
• Maintain proper procurement and contract performance management files for management oversight and audit trail.
• Other Procurement related duties as assigned by the Field Coordinator and/or Logistic Coordinator.

Qualifications & Skills required:

• Academic background: Completion of High School Diploma or equivalent. A post-secondary certificate in the related functions area is desirable.

The successful candidate must have:

• Minimum of 3 to 5 years of progressively experience in Procurement or Logistic related functions
  
• Experience working with NGOs is highly desirable
  

Personal skills required:

• Ability to work quickly, under pressure, and with short deadlines.
• Ability to manage emergency situations and remain calm.
• Necessity to manage priorities and to adapt them daily according to the context.
• Flexibility to adapt to changing requirements and environment.
• Cultural sensitivity and ability to work in a multi-cultural environment.
• Ability to listen and share decisions.
• Team player and good sense of humor.
• Alignment with principles and ethics of MdM.

Language and computer skills:

• English advanced (written and oral);
• Ukrainian and Russian fluent (speaking and writing)
• Competency in Microsoft Office Environment
  

We offer:

• Fixed term contract until 31st of December, 2019. Subject to funding.
  
• Salary according to the MDM salary Grid
• Medical insurance
• Full -time job

To apply:

• Send CV (inc reference contacts)+cover letter

Deadline for applications - 12/05/2019

Please note that only shortlisted candidates will be invited to the interview.