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13.06.2018

Purchasing Administrator (1 year, maternity leave cover)

JACOBS DOUWE EGBERTS
FMCG

    The position of Purchasing Administrator (1 year, maternity leave cover) is based on administration and coordination of Procure to Pay process on a local level within different categories of procurement department (both Direct and Indirect) as well as document flow administration considering company policies and procedures, external legislation and tax requirements. SAP process administration, including PO issue, vendor maintenance, contracts tracking, etc. Position is also aimed to cooperate with internal and external clients, local and foreign, informative and operational support. With guidance of Senior Buyer to provide support in market evaluation, tenders running, analysis, preparing reports, administrative work.

     

    This position assumes responsibility for defined area of purchases under the supervision of Senior Buyer.

     

    LOCATION:

    Kyiv, Ukraine

     

    MAIN RESPONSIBILITIES:

     

    • SAP workflow maintenance: PO / BO, contracts tracking, vendors management (FOSM)
    • Suppliers validation according to agreed company procedures
    • Assure timely contracts initiation and contracts administration in line with business requirements in the area of responsibility, considering legislation and tax requirements
    • Assure proper amendments to the agreements. Prepare, approve in line with Contract matrix, initiate via CAF, track approvals, signing and pass to finance & supplier
    • Procurement policy compliance, initiation and approval control of proper documents
    • Documents flow administration, scanning and passing to finance, documents reporting, payments tracking
    • Cooperation with suppliers and stakeholders
    • Low value purchases support

     

    REQUIREMENTS:

    • Enthusiastic about coffee and building career in procurement
    • University degree
    • Experience with document flow circulation and processing, cooperation with internal and external customers
    • Diligence and accuracy, client-oriented approach
    • Ability to establish effective working relationships in cross-functional and cross-cultural environment
    • Good analytical and multitasking skills
    • Upper-intermediate knowledge of English
    • SAP knowledge is preferred