Project Coordinator

Job Title: Project Coordinator

Location: Lviv

Contract: Fixed term labor contract, for 12 months.

Reports to: Program Lead West

HelpAge – delivering real impact for older people

HelpAge International works with partners and a diverse global network of more than 150 organizations across 85 countries, supporting millions of older people to l safe, dignified and healthy lives. Through our partnership and collaborations, we work to ensure the inclusion of older people across society and strive to deliver a just and fair world for everyone, whatever their age. Our work is driven by our desire to deliver real impact for older people, to be inclusive, to work in partnership and to learn from our shared experience.

HelpAge International (HAI) has been present in Ukraine since 2014 with a total workforce of +250 people including staff and volunteers/contractors. As one of the few INGOs with an operational presence in Ukraine, we were able to respond quickly to the current Ukraine crisis with initial life-saving activities in the Donetsk and Luhansk Regions and are scaling up assistance in the Central and Western Regions of Ukraine. Our response plan includes cash assistance, food distributions, NFI distribution/ health and dignity kits, WASH, Protection and Mental Health and Psychosocial First Aid.

We are seeking passionate, talented candidates for several roles to further strengthen our country team.

Job Purpose

The Project Coordinator will be responsible for the coordination of activities in the relevant geographic area ensuring full compliance and application of all HelpAge International (HAI) Ukraine policies, facilitating project development, and ensuring timely delivery of project activities including implementation, monitoring, and reporting, and budget control and management.

Key areas for impact/influence and responsibilities

· Plan and oversee the implementation of the project in the area of responsibility of the HAI Lviv Office.

· Organize, coordinate implement, and follow up project activities, including administrative and financial aspects, providing expert advice, and ensuring timely delivery.

· Coordinate, oversee and direct the work of project officers and social workers and ensue the quality and timeliness of their deliverables as well a full adherence to HAI standards.

· Establish and maintain close working relationships with project partner and stakeholder, international and national organization active in the humanitarian assistance to elderly people.

· Participate in relevant coordination and cluster meeting and provides feedback.

· Closely coordinate activities with technical advisers and MEAL officers

and seek actively their input as necessary for the appropriate project response.

· Ensure that project reports are drafted timely.

Experience and technical competencies

Essential

· Experience in project coordination and management, preferably in the humanitarian field.

· Excellent communication, organization, and planning skills.

· Strong communication skill both in speaking and written English.

· University degree in social work, or a relevant field.

· Experience in implementing projects in close collaboration with local and/or regional authorities.

· Strong interpersonal and teamwork skills.

· Problem solving skills and willingness to travel through Ukraine as required.

Desirable

· Experience in working with elderly people.

· Coordination, collaboration, and negotiation skill.

· experience in overseeing the work of staff at the local level, such as social workers and volunteers.

· Knowledge of HelpAge International principles.

What we offer

- Employment contract.

- Salary in accordance with Help Age Ukraine’s Salary scale depending on the experience and qualifications.

- Private medical insurance.

- 24 days of annual paid leave and other benefits according to the Ukrainian Labor code.

- The last Friday of each month between April to December is a non-working day.

- Convenient office location near the city center.

How to apply

Attention! This vacancy is open for Ukrainian citizens only. The closing date for applications is the 20th of March 2024. Please be aware that interviews will be scheduled on a rolling basis until the position is filled, and only short-listed candidates will be informed. If you did not hear from us within two weeks after the application closing date it means your application was not successful.

At HelpAge International, we believe in the importance of empowering our people to be change makers and leaders at all levels. We expect our people to embrace and live our values, challenging themselves every day to identify issues that are most important to older people and their communities, and to make an impact that matters.

HelpAge International is committed to safeguarding all people who come into contact with our work, including older people, at-risk adults, children, and our staff.

We value diversity and inclusion as core to our culture, and we strive to engage and inspire everyone to bring their unique qualities to the workplace.