Project Manager

Project Manager 

Terre des hommes is looking for a proactive, energetic, and organised Project Manager, to join its team in Kyiv, Ukraine, to support in the implementation of its projects.  

If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.

Start date as soon as possible 

Contract one-year, local, full-time Employment Contract, renewable.

Probation period 3 months

Remuneration package attractive salary, private health insurance, support for professional development

Location Ivano-Frankivsk, Ukraine 

Deadline for applications recruitment will be ongoing until position is occupied

WHAT WE DO, IN EUROPE AND UKRAINE

Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for children and youth, especially those most exposed to risks, making an impact with innovative and sustainable solutions. Active in more than 30 countries, Tdh works with its own teams and/or local and international partners to develop and implement field projects which significantly improve the daily lives of over four million children and members of their communities every year, with a focus on mother and child health, migration, and access to justice for children. 

In Europe, Tdh strives to ensure the full realisation of children’s rights, equally and without discrimination. We are present in Albania, Kosovo, Moldova, Romania, Ukraine, Hungary, and Greece, while together with partners, we reach children in other 14 European countries. 

Tdh started operations in Ukraine in 2015 and operated until February 2022 through 2 operational offices in Mariupol and Sievierodonetsk, while maintaining a coordination/representation office in Kyiv. Following the Invasion of Ukraine by the Russian Federation Army, the Tdh team has relocated in Ivano Frankivsk, where it started operations for the area of West Ukraine, which is the first operational base for the response to the current humanitarian crisis. The organization is aiming to operate in the Kyiv and surrounding areas and potentially in East Ukraine. We are providing various services to children, youth and their families in the conflict affected area, with a strong focus on psychosocial support.

 For more information, please check https://www.tdh.ch/en https://tdh-ukraine.org/en   www.facebook.com/TdhUkraine/   

ROLE DESCRIPTION 

The Project Manager will be part of Emergency Program of Terre des hommes in Ukraine in charge of the overall implementation and coordination of the project’s activities and reporting obligations, as well as the establishment and nurturing of partnering relations with local, national and international stakeholders.

 MAIN RESPONSIBILITIES

STRATEGY AND PROGRAMME:  

• Under the guidance and approval of Deputy Country Director, defines the direction for programme implementation on Emergency Response
• Takes part in the definition of operational needs of the population that TDH assists
• Supervise project implementation, including synergies with the other programme components of the organization in Ukraine
• Contribute to development of evidence-based assessment reports, situational analysis
• Ensure high quality project implementation in accordance with donor and TDH regulations as well as in line with agreed log frames/indicators, budgets, procurement plans, and work plans
• Take overall responsibility for the quality of the Projects including regular monitoring, field visits and learning
• Identify and monitor risks, constraints or escalating issues and inform senior management accordingly 
• Regular field visits to monitor the activities and their quality in compliance with proposals and in liaison with M&E department
• Produce weekly, monthly and quarterly internal and external reports as requested 

COORDINATION 

• Ensure all project activities are implemented on a timely and quality manner in accordance with Tdh programme standards and in full compliance with all donor requirements as specified in projects contract.
• Develop and maintain plan of activities in collaboration with the DCD, on regular basis, about the performance of the project. 
• Ensures the correct financial management of the project and the funds available for it; Guarantees a monthly tracking of budgets; 
• Acts as Budget Holder for the Projects
• Serve as a contact person for all communications related to project activities with, external experts, partner organizations and other stakeholders and ensures that collaboration with partners is smooth and managed, including the signing of agreements with all designated partners of the project as necessary.
• Regularly monitor the timely implementation of all activities in the project areas based on the Monitoring and Evaluation (M&E) system;  
• Regularly compiles project reports as per agreed reporting schedule and the format of reporting, based on M&E system designed and overseen by Tdh M&E Specialist;  
• Coordinates and oversees execution of the project’s activities on all the levels and by the Project staff
• Ensures contractual arrangements with partners if any;
• Ensures contractual arrangements and their proper management for local activities and consultancies
• Helps to ensure the correct flow of operational information within the Project team and ensures that all local administrative/logistic/finance responsibilities are in line with country’s TDH processes;

MANAGE AND DEVELOP THE PROJECT TEAM

• Ensure that all Project staff are provided with a full induction and are briefed on all relevant components of the Project; 
• Ensure staff are aware of and operating by humanitarian principles and other codes of conduct; 
• Identify need based trainings and work with HR team to develop, plan and implement relevant training plans for each team member.  
• Facilitate cross program learning through joint review and planning with other departments 
• Define objectives, update staff job descriptions and facilitate regular performance appraisals with support of the HR team.  
• Ensure availability of staff for necessary recruitment steps (shortlist, technical interview, placement interviews etc.) staff as required by the HR recruitment Manage recruitment of new staff as required; 
• Manage conflict resolution and motivation exercises with the Project team in a proactive manner; 
• Encourage compliance with the Charter and the fight against fraud, corruption and abuse of power; alert the Deputy Country Director / or Country Director in the event of fraud, corruption or abuse of power.  
• Motivate, coordinate and supervise teams, providing continuous organizational support to staff and conducting regular field visits. 

EXTERNAL RELATIONSHIPS AND PARTNERSHIPS

• Develop and maintain effective working relationships with other actors, donors, and key stakeholders and raise visibility around TDH response
• Support and work effectively in coalitions and networks in the respect of principles of equality, transparency, result oriented approach and complementarities. 
• Attend relevant coordination meetings with other actors and ensure coordination of joint/one-agency assessments and responses
• Develop and maintain a network of harmonious and productive relationships with national representatives and program partners (funding bodies, other NGOs, etc.)

OTHER 

• Support the leadership team to organize and facilitate, conferences, exchange of experience mission and field visits for external management staff and donor representatives
• Any other duty as required by the Line manager and is in the employee’s sphere of work 

YOUR PROFILE 

 Education / Qualifications:  University degree (Master’s or equivalent) from an accredited educational institution in a relevant field; Expertise in the field of child rights and child protection, migration, juvenile justice, social inclusion programs is an assest.

 Experience:   Minimum 3 years of experience in project management including project designing, logical framework preparation, implementation, monitoring & evaluation, budget management and risk management; preferably with an international non-governmental organization;

Sound knowledge of international donors procedures

Ability to build effective working relationships, inspiring confidence with staff, volunteers and other stakeholders; Excellent reporting writing skills; Strong analytical skills; Experience in developing and administering project budget; Very good organizational skills and attention to detail; Ability to uphold high standards and punctuality under pressure.

 Langues: Very good oral and written skills in English.

 IT Knowledge:           Fully conversant with usual IT tools.

 TO APPLY: 

Qualified applicants are encouraged to submit their application (CV and motivation in English) to Отправить резюме Please mention in the title of the email the position “Project Manager”.

 Child Safeguarding Policy: 

To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy. 

GDPR compliance:

By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose. 

All staff involved in recruitment and selection are aware that data protection rules apply, and that personal information will be treated confidentially. According to our policy, we will keep your application documents for the period of the recruitment only. 

Due to an anticipated high number of applications, Tdh is not in a position to respond to every applicant individually. Please note that only short-listed candidates will be contacted for the first interview.