Health Coordinator

Premiere Urgence Internationale (PUI) is a non-profit, non-political and non religious humanitarian NGO. PUI started humanitarian intervention in Ukraine in February 2015. The mission's objectives are to improve or restore equitable access to primary health care for the local and displaced population affected by the military conflict and to improve their living conditions by covering their fundamental needs.

Place of work - Kiev, regular trip to Kostiantynivka, Donetsk region.

Qualifications

Education Degree: Medical training, or Paramedic training + Public health. 5 years post-secondary education in Pharmacy, Public health, Project management, Protection/gender related training as a plus.

Work experience: at least 2 years of experience in humanitarian organization on position Health Coordinator

Language Skills: Fluent in English, Ukrainian, Russian. French would be an asset.

Knowledge & skills: Good written communication skills, Knowledge of project management, Knowledge of multi-sector programming,  Knowledge of procedures of institutional donors OFDA, ECHO, UN agencies, etc.

Computer skills: Confident user of Microsoft Office (with focus on Excel and Word) and Outlook Express, Kobo toolbox and Sagastock as a plus.

 Tasks and Responsibilities: 

LEAD HEALTH STRATEGY DEVELOPMENT AND UPDATE

• He/she, in collaboration with HOM, contributes to the development of the mission’s operational strategy in line with PUI’s health policy, integrated approach and the country’s national health policy (with special consideration for the ongoing health reform) and the identified needs.
• Ensure PUI health strategy compliance with national policies, existing response mechanism and international recommendations
• He/she submits any proposals for the development of new health activities in new areas of operation , with technical support from HQ advisor (STC Department).
• He/she ensures that proposed health activities comply with PUI’s health policy and operational framework.
• He/she attends coordination meetings as an active contributor. He/she organises annual reflection and strategic development workshops with the mission’s technical staff as necessary.
• He/she ensures that epidemiological data, medical protocols, national health policy and assistance programmes from key players in the healthcare sector (WHO, UNICEF, UNFPA, etc.) for the country are monitored and analysed in conjunction with the HQ Health Advisor.
• He/she participates in and/or supervises exploratory missions in conjunction with the Head of Mission and the mission team.
• He/she provides monitoring of the healthcare coverage provided by health authorities and NGOs in the country.
• He/she participates in identifying healthcare needs in conjunction with the project teams.
• When defining new operations, he/she takes part in drafting and review of the technical part of project proposals related activities.
• He/she participates in drafting the mission’s annual action plan.

REPRESENT PUI TO KEY PLAYERS IN THE HEALTHCARE SECTOR

• He/she provides continuous updates to the Head of Mission and project managers on essential development of health strategy and policies at a national level.
• He/she participate actively to national and regional coordination bodies in order to represent the organisation, advocate and propose strategy in line with PUI strategy
• Interact proactively with national and local authorities in order to develop and adapt PUI health strategy in line with national policies and needs
• He/she represents the association to key national and local players (relevant clusters, NGOs, health authorities and institutional stakeholders) involved in implementing medical programmes and ensures good relationships are maintained with each of them (ensuring compliance with PUI’s principles of neutrality and independence).
• In the event of a visit by a donor, he/she plays an active role in preparing, actively participating and managing the visit.
  
  SUPPORT MONITORING AND QUALITY ASSURANCE PROCESS OF PUI HEALTH PROJECTS
• He/she ensures tools and practices across the whole of the mission are harmonised and capitalised in relation to PUI tools and helps to update them in conjunction with the STC.
• He /She ensure compliance of project with national and international quality standard.
• He/she supervises, with the support of the Field Medical Referent , the operation of health activities, including project and site visits, monitoring the quality of care, meeting technical staff and organising trainings.
• He/she provides, in support to the Field Medical Referent , technical support for programmes by responding to technical questions, analysing health strategy and identifying solutions to problems.
• He/she supervise, in support to the Field Medical Referent , reports on health activities
• He/she communicates internal and external reports to the Head of Mission and Head Office STC in line with internal approval timelines (monthly situation report) and external contractual deadlines (project reports)
• He/she monitor, in collaboration with field team and Field Medical Referent , the achievement of results of the mission’s health programmes are monitored and analysed.
• He/she promotes the production (publication) of research documents relating to the mission where appropriate, in conjunction with the STC
  SUPERVISE THE TECHNICAL TEAM
• He/she is familiar with PUI’s Internal Regulations in relation to the mission and ensures these are understood and complied with by his/her team.
• He/she, with the Field Medical Referent , update job descriptions for the members of his/her team, has them approved by the Head of Mission and plays an active role in recruitment (interviews, tests, etc.),
• He/she participates in the decision to terminate the employment contract of members of his/her team.
• He/she ensures that all staff are assessed in writing at least once per contract and once a year, and as a minimum before they leave their post.
• He/she introduces coordination mechanisms specific to his/her team and organises team supervision.
• He/she identifies training needs for his/her team and supplements this through the provision of organisational, methodological and technical support, organising training, etc.
• He/she draws up an organisation chart for his/her team and has it approved by the Head of Mission.
• He/she participates in defining all medical positions for the mission (recruitment, training, monitoring, setting objectives, support and assessments for local staff).

 CONTRIBUTE TO THE LOGISTICAL AND ADMINISTRATIVE MONITORING OF HEALTH  PROGRAMME(S)

• He/she supervises Field Medical Referent  and field team in needs estimation and production of purchase orders for pharmaceutical, consumables and medical equipment. He /she ensure compliance to PUI  HQ drugs’ policy and donors rule , with support from HQ technical unit.
• He/she participates in analysing orders for pharmaceutical, consumables and medical equipment placed by project technical managers.
• He/she, with the Field Medical Referent , analyses bids made by suppliers, in collaboration with STC, for purchases with stringent technical specifications.
• He/She provides all the information needed to produce a cash flow forecast for his/her own department, and for health components of projects as necessary, to the Administration and Finance Coordinator on a monthly basis.
• ENSURE THE SAFETY OF PROPERTY AND PEOPLE
• He/she ensures the safety plan is understood by the team for which he/she is responsible and that safety rules are respected.
• He/she contributes to gathering information relating to safety in his/her area of operation and disseminates this on a regular basis or ad hoc in the event of an emergency.
• He/she ensures that the medical teams have access to safety equipment appropriate to their activities (e.g. PEP kits, gloves, etc.).
• He/she ensures that PUI staff have access to a first aid kit.
• He/she participates, as necessary, in managing medical evacuations in conjunction with the Administration and Finance Coordinator, Head of Mission and HQ.

 CONDITIONS

Starting time: February 2021

HOW TO APPLY:

Interested candidates should submit their CV and cover letter including at least 2 reference contacts.

Application should be sent before 10.01.2021

Only candidates shortlisted will be contacted. PUI reserves the right to close the vacancy prior last day of application submission.