Human Resources Officer

Job Summary

The Human Resources Officer’s role is to work as part of the HR team to process new hires, employment changes and general HR communications and to provide support in other various human resources functions.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation

Main Responsibilities

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

• Ensure employee personnel files for new hires are created
• Ensure all applicable forms, internal policies and other applicable documents are understood and signed by staff and field
• Maintain and update personnel files, audit files continuously for completeness and accuracy
• Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff
• Initiate and complete background screening process and file results
• Organize new employee orientation, on-boarding and training programs
• Liaise with Payroll regarding new hires, changes in employment and terminations
• Liaise with IT department and system support staff to ensure set-up of new hire email account and necessary network and system access
• Monitor attendance activities through monitoring of daily attendance, absences such as holidays, sick leave or travel to ensure staff absence has been adequately documented
• Process entries and maintenance of HRIS and employee database
• Process employment documents (hiring, changes in employment related status and terminations) and submit them to the state bodies in line with the local regulatory requirements
• Track employment, consultant and student contracts end dates and ensure that contracts and contract amendments are finalized in a timely manner
• Support line manager in review and development of HR policies, procedures and processes
• Provide support to management to develop staff’s skills, ensure that job descriptions are on file and monitor performance management and development system
• Provide information and assistance to staff and management on human resource and work-related issues; answer employee questions on HR-related issues and facilitate actions to resolve them
• Provide employment verifications
• Support the development and implementation of HR initiatives and systems
• Facilitate country office staff travels and ensure accommodation booking for visiting International Medical Corps' staff and guests
• Maintain high standards of confidentiality of all employee records and information

Qualifications

• Typically, a Bachelor’s degree in a related area. Equivalent combination of relevant education and experience may be substituted as appropriate
• Typically, 3+ years of relevant experience in HR required
• Knowledge of legislation employment
• Excellent verbal and written communication skills
• Excellent computer skills and knowledge of HRIS programs
• Strong technical knowledge of human resources administration
• Excellent organizational skills; ability to multitask in a fast paced environment
• Strong interpersonal skills
• Language: fluency in spoken and written English

Code of Conduct 

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards. if this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps' policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding 

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. Equal Opportunities International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.