Liaison officer

About the organization: 

International Medical Corps is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

POSITION:  Officer, Base Logistics 

LOCATION: Odesa

JOB SUMMARY

Under the line management of the Logistics Manager or other supervisor, as per applicable team structure, the Officer, Base Logistics is responsible for the overall management of the base/field office including setup, operations and maintenance in line with International Medical Corps policies and procedures.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES 

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.

Officer, Base Logistics is responsible for:

• Office identification and setup including back-up power supply, Information Technologies and Communication network setup, furnishing, maintenance, etc.
• Contracts management related to office operations (maintenance, fuel supply, cleaning, office supplies, etc.) 
• Ensuring that all contracts are adequately tracked and timely renewed when required with the procurement department.
• Liaising with facility owner for any maintenance and space improvement.
• Ensuring office is appropriately maintained.
• Ensuring office has required safety equipment, in close collaboration with the safety and security manager.
• Assisting in coordinating use of dedicated fleet for the office.
• Managing and tracking asset and supplies for designated location.
• Maintains accurate filing systems, with documented and auditable records of procurement transactions and reports/tracker. 

 Compliance, Audit and related controls

• Responsible for compliance of performed activities in line with IMC policies and procedures and applicable donor rules s and local laws and regulation.
• Supports implementation of required control mechanisms.
• Supports implementation of correctives measures identified as result of self-control, audit or compliance review. 

Fraud prevention

• Committed to fraud prevention, detection, reporting and fraud risk reduction as per IMC policies and procedures, donor rules and local laws and regulations.

 Logistics Management & Information System (LMIS)

• Use software solutions in a consistent and accurate manner.

 Other : Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all-inclusive.

 Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

 If this is a supervisory position, one must set an example of ethical behaviour through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

 Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

 Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, colour, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

MINIMUM QUALIFICATIONS

 Essential

• Degree in logistics, administration, facility management or related experience in a similar role
• Commitment to and understanding of IMC’s aims, values and principles.
• Excellent interpersonal and team skills
• Fluency in written and spoken English

 Competency

• Knowledge of MS Office including MS Word, Excel and Outlook.
• Ability to work in a participatory manner.
• Ability to integrate and work well within multi-ethnic and multicultural team. 

 If you are interested in this position, please apply as soon as possible. Applications will be reviewed on a rolling basis. Only short-listed candidates will be contacted for the interview.