Assistant, Finance

About the organization: 

International Medical Corps is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

 POSITION: Finance Assistant

LOCATION: Lviv

 Job Summary

Reporting to the Finance Manager, the Finance Assistant will be responsible for the finance and administrative support, ensuring that day-to-day accounting and financial management functions and general office operations and procedures are performed in accordance with IMC country office policies and donor requirements.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

Main responsibilities 

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.

• To prepare all cash and bank payment vouchers and disbursement of funds ensuring proper coding and approvals and all supporting documentation is attached 
• Act as the cash custodian ensuring all disbursements are carried out as per policies and submission of cash balances in TMS to HQ daily 
• To input all cash and bank transaction journals daily in excel and accounting software to facilitate month end close 
• To prepare VAT analysis report for submission to Prime
• To maintain filing and monthly scanning of all financial documents to HQ 
• To prepare staff payroll journals as per KOA 
• To assist with the archiving of all financial and program documents.
• Any other responsibilities /tasks as deemed necessary by the Supervisor from time to time 
• Adherence to the requirements of the CBFRM guidelines & procedures. The employee will implement and take part in activities in line with the CBFRM guidelines.

Other

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all-inclusive.

Minimum Requirements

Essential

•  Degree in Finance or Accounting
• A minimum of 1 year of experience in this field.
• Good interpersonal and team skills.
• Commitment to and understanding of IMC’s aims, values and principles.
• Excellent interpersonal and team skills
• Fluency in written and spoken English

 Competency 

• Knowledge of MS Office including MS Word, Excel and Outlook.
• Ability to work in a participatory manner.
• Ability to integrate and work well within a multi-ethnic and multicultural team. 

 Code of Conduct

• As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
•  If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

 Safeguarding

• It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. 

 Equal Opportunities  

• International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

If you are interested in this position, please apply as soon as possible. Applications will be reviewed on a rolling basis. Only short-listed candidates will be contacted for the interview.