Partnership Officer

About the organization: 

International Medical Corps is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

POSITION: Partnership Officer

LOCATION: Lviv

Job Summary

Partnership Officer will work with the Partnership Manager and  Country Director to maintain communication and support for partners in-country.

The position is based in Lviv but will require regular visits to all IMC field sites and offices.

• Main Tasks and Responsibilities

Sub-Grant Management & Compliance

• Serve as the principal point of contact on sub-grants management
   and compliance issues at field level;
• Disseminate strategies and training/learning materials produced
   by IMC;
• Improve sub-grantees' staff capacity to manage their grants,
   including overall financial management and compliance with
   donor regulations through on-site, ongoing accompaniment and
   mentoring;
• Help develop and deliver training curricula on financial
   management and compliance issues as required.

Financial Oversight/Support

• Provide direct technical support in all aspects of financial
   management to IMC sub-recipients.
• Monitor all sub-agreements assigned and ensure compliance with
   Compliance Manuals and donor financial rules and regulations;
• Regularly monitor and assess each sub grantee's ability to
   accurately record and report financial transactions for the IMC
   grant. Ensure the integrity of sub grantees' financial reporting and
   the effective control of financial and material assets;
• Help develop and deliver training curricula on financial issues as
   required.
• Internal Control Assessments and Site Visits
• Participate in IMC control and monitoring assessments as
   required;
• Prepare site visit reports on internal controls, procurement,
   human resource management, asset management, and budget
   utilization of partners. Reports will contain site findings,
   explanation of findings, criteria, and recommendations as well as
   the follow-up requirements;
• Give an opinion on the adequacy of sub-grantees internal controls,
   compliance with applicable laws and regulations.

Compliance, Audit and related controls

• Responsible for compliance of performed actions with IMC policies and procedures and applicable donor rules and local laws and regulations.

• Implement mitigations measures related to assigned procurements, in collaboration with supervisor.

• Maintains accurate filing systems, with documented and auditable records of procurement transactions and reports. 

• Ensures timely submission or availability information required for mandatory reports.

• Ensures Export Compliance requirements for all assigned procurement actions, where applicable.

Fraud prevention

• Committed to fraud prevention, detection, reporting, and fraud risk reduction as per IMC policies and procedures, donor rules, and local laws and regulations.

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adhere to those standards.

 If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff's shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff is also responsible for preventing violations of our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption, or Harassment.  If you see, hear, or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or status as a veteran.

Minimum Requirements

• Education corresponding to position – accounting, legal, statistics, or similar
• Experience in building capacity of local organizations and their staff;
• Knowledge and experience of donor rules and regulations;
• Fluency in English and Ukrainian.
• Good communication skills;
• Computer literacy (Microsoft Word, Excel, Access)

If you are interested in this position, please apply as soon as possible. Applications will be reviewed on a rolling basis. Only short-listed candidates will be contacted for the interview.