Finance Partnership Officer Ukraine

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organization helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

1. Role and responsibilities

The purpose of the officer position is day-to-day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

Responsibilities

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Ensure adherence with NRC policies, tools, handbooks and guidelines
2. Implement delegated financial function portfolio according to plan of action as well as to Financial Handbook and other NRC policies including SOP’s
3. Prepare and develop status reports as required by management
4. Maintain the filling system for all financial and accounting documents and ensure filing of all financial documents according to NRC standards
5. Prepare monthly financial reports and send all relevant documents
6. Support project staff in financial matters.
7. Promote and share ideas for improvement of the support function

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Verify that vouchers and supporting documents meet NRC standards before payment. Be responsible for payments to Implementing Partners.
• Check Partnerships’ agreements on the negotiation stage and follow up during the Implementation stage
• Check Partner`s financial reports, ensure that all supporting documents meet NRC standards, clear and eligible.
• Conduct meetings with the Partners on the stage of negotiation, prepare presentations .Be on stand by for the support of new partners with trainings and be able to discover problems during implementation period in a timely manner.
• Perform monitoring visits to partners
• Ensure that all costs are timely booked into Agresso on a daily, weekly and monthly basis. Be responsible to write transactions numbers on the vouchers and label financial documents
• Prepare bank accounts reconciliations.
• Collaborate with the financial institutions to ensure that queries related to payments are timely resolved (return payments, under/over payments, contractors’ incorrect account details etc)
• Ensure implementing of the routine for securing supporting documentation in a digital format.
• Assist the Finance Coordinator (FC) and the Finance Manager (FM) in internal and external audits and preparing donor reports
• Communication with banks and maintaining document workflow.
• Any other tasks that will be assigned by the Finance Coordinator.

Qualifications

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience from working as a Finance Officer/Accountant in a humanitarian/recovery context
• Professional knowledge of auditing/accounting
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge of English, both written and verbal

Context/ Specific skills, knowledge and experience:

• Knowledge of the context in the areas NRC operates
• Fluency in Ukrainian both written and verbal
• Knowledge of legal tax base for the representation office
• Experience from working with local financial institutions and tax authorities
• Experience with start-up of humanitarian

We offer:

• Type of contract: till the end of 2022, contingent upon availability
• Salary/benefits: According to NRC salary scale, terms and conditions.
• Duty station: Kyiv, Ukraine

This position is for Ukrainian nationals only.

Closing date for this vacancy is 27.07.2022

Please note that we will contact only shortlisted candidates.

NRC retains the discretion to cancel the recruitment.

NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.

We offer:

Type of contract: till the end of 2022, contingent upon availability

• Salary/benefits: According to NRC salary scale, terms and conditions.
• Duty station: Kyiv

This position is for Ukrainian nationals only.

Closing date for this vacancy is 27.07.2022

Please note that we will contact only shortlisted candidates.

NRC retains the discretion to cancel the recruitment.

NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.