Finance Officer (Cash & Voucher)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors. The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world's largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

The purpose of the Finance Officer is to implement financial systems according to NRC policy and procedures and to render project staff necessary administrative support.

Job description

• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Implement delegated financial function portfolio according to plan of action as well as to Financial Handbook and other NRC policies including SOP's
• Prepare and develop status reports as required by management
• Maintain the filling system for all financial and accounting documents and ensure filing of all financial documents according to NRC
• Prepare monthly financial reports and send all relevant documents
• Support project staff in financial and administrative matters
• Promote and share ideas for improvement of the support function
• Contribute to specific protection risks and needs analyses
• Contribute to designing of protection response to identified risks and needs.
• Verify that vouchers and supporting documents meet NRC standards before payment including preparing voucher slip and checking distribution lists for cash and voucher programme
• Ensure that all costs are timely booked into Agresso on a daily, weekly and monthly basis. Be responsible to write transactions numbers on the vouchers and label financial documents
• Establish a good tracking system for advances and ensure that clearance of advances is done on timely manner
• Ensure smooth operation of petty cash in country office and sub-offices. Be responsible for training staff assigned for petty cash.
• Prepare bank accounts and cashbox reconciliations
• Assist the Finance Coordinator (FC) and the Finance Manager (FM) in internal and external audits and preparing donor reports.
• Work closely with the Program Departments to manage the cash and voucher programme
• Collaborate with the financial institutions to ensure that queries related to payments are timely resolved (return payments, under/over payments, suppliers/contractors/beneficiaries' incorrect account details etc)
• Be responsible for management of the bank accounts.
• Any other tasks that will be assigned by the FC.

Qualifications

• Experience from working as a Finance Officer in a humanitarian/recovery context
• Professional bookkeeping and accounting
• Previous experience from working in complex and volatile contexts
• Documented results related to the position's responsibilities
• Knowledge of English, both written and verbal
• Fluency in Ukrainian/Russian both written and verbal
• Good computer skills in MS Office
• Experience from working with local financial institutions and tax authorities
• Experience with start-up of humanitarian/recovery or related programmes is an asset

Personal qualities

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Analyzing
• Working with people

We offer

Contract period: 9 months with the possibility of extension

Salary/benefits: According to NRC country policy, medical insurance, training opportunities

Duty station: Severodonetsk, Luhansk oblast, Ukraine

Miscellaneous info

• Travel: Some travelling must be expected

The deadline for application is 01.04.2019