Supply Chain Manager

«Save the Children International» is the humanitarian organization with more than 100 years of history. Save the Children was founded in May 1919 in London.

SCI has been working in Ukraine since 2014. The Organization started its work in the territory of the Donetsk region. Currently, SCI is expanding its activities to eight cities of Ukraine, and Mykolaiv is one of them.

We work in the directions of education, child protection, overcoming child poverty, health care, and also, we have advocacy activities related to the protection of children's rights.

CONTRACT DURATION: Expires December 31, 2024

CHILD SAFEGUARDING: 
Level 1:  the post holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore, a police check will not be mandatory for this post unless the content of the post changes, in which case the Child Safeguarding level should be reviewed.

ROLE PURPOSE:

The role will manage the Supply Chain team in the South Area Office (SAO). The role has accountability for all Supply Chain activities in the Area Office – including all procurement, warehousing and inventory, fleet, and assets management.

The position holder plays an important role in achieving Save the Children International Ukraine Country Office Supply Chain Strategic Objectives. 

The role will have multiple direct reports (including coordinators / officers).

The role will report to the Area Director, with technical line support from the Country Office Director of Supply Chain. 

KEY AREAS OF ACCOUNTABILITY:

General

• Effective line management of Supply Chain staff – allocating responsibilities and tasks. 
• Working with staff members to develop their technical skills and capabilities. 
• Closely work with CO Supply chain leadership for efficient area office supply chain management, ensuring SCI procurement and supply chain procedures are implemented at Area Office and Partnership levels. 
• Ensure Area Office is adequately resourced, and lead recruitment processes necessary to employ additional Supply Chain staff members.
• Communicating effectively with senior management in the Area Office and Country Office – reporting on key activities, providing updates, and escalating key issues.
• Develop a medium-to-long term Supply Chain plan for the Area Office – including identifying future procurement needs, optimizing fleet, and warehouse / inventory management.
• Ensure Area Office has made readiness and preparedness plan to support existing and future programmes needs.
• Participate and contribute to the new Awards process, giving technical Supply Chain advice.
• Developing relationship with Programmed and Awards, to build a pipeline of future procurement needs and requirements.
• Work with programmes, operations, and requesters to build their knowledge of Supply Chain processes.
• Evaluate the Supply/service market for commonly purchased commodities and develop a supply strategy for items that can be purchased locally.

Procurement

• Ensure proactive cross-functional engagement in having a Procurement Plan and identifying procurement needs for ongoing and new awards/projects. 
• Develop a Sourcing Strategy/Pipeline, and periodically review for timely supply chain deliverables. 
• Ensure all Purchase Requisitions (prs) are processed in a timely and compliant manner.
• Develop long-term Framework Agreements with suppliers for all strategic supplies.

Warehousing

• Ensure all Warehouse(s) are operated in an efficient, effective, and compliant manner, following Save the Children’s policies and procedures, including the Total Inventory Management (TIM) system.
• Ensure stock is managed effectively, communicating with programmes to ensure the timely distribution of goods to beneficiaries.
• Where necessary evaluate Warehouse needs and set up additional warehouse space if required.
• Liaise with local partners / agencies (e.g. Logistics Cluster) for warehouse activities.

Fleet

• Ensure skis fleet of owned and rented vehicles is managed in full compliance with skis regulations, local laws, and best practice.
• Ensure Fleet is managed effectively, using established tracking documents and fleet databases.
• Ensure all drivers are adequately trained in key areas such as Safety & Security, Child Safeguarding etc.
• Where necessary validate and optimize the existing fleet to ensure efficient operations.

Distribution

• Work with CO teams to support the distribution of CO lead procurements into area offices.
• Work with the sectorial Programme Managers to facilitate the distribution process from the arrival in the warehouse to the final distribution. 

EXPERIENCE AND SKILLS

Essential 

• Experience in managerial positions over 5+ years, with a minimum of 2 years working (Procurement and Supply Chain) experience with I/NGO/Development/Humanitarian Organizations.
• Substantial experience in all technical areas of supply chain operations (particularly Procurement, Warehousing and Inventory, Fleet Management).
• Experience in developing/implementing procurement and supply chain plans and strategies.
• Excellent management and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks, and responsibilities. 
• Proven track record in managing and supervising other supply chain staff and providing training and capacity-building. 
• Ability to analyze complex information, and make clear, informed decisions.
• Ability to build relationships quickly with a wide range of people, both internally and externally.
• Strong communication (written and spoken), and interpersonal skills.
• English and Ukrainian language skills.

Desirable 

• Experience working within complex/large scale country programmes and in emergency response/humanitarian environments. 
• Certification/Diploma in Humanitarian Logistics/Procurement/Supply Chain Formal management training.
• Experience in partner management/support and proven record of building capacity and capability.

We offer:

• Official employment
• International working conditions
• Working day from 9 a.m. to 5 p.m
• Location of the office in the center of Mykolaiv
• Medical insurance from the first working day
• Foreign language courses at the expense of the organization

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures. 

If you are interested in the vacancy, we are looking forward for your response.            A СV in English will be an advantage. 

Also, we will be grateful if you indicate the expected salary level and the level of English language proficiency. 

Health and Safety:
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Diversity, Equity and Inclusion: SCI is committed to create a truly inclusive, effective and representative organizational culture, encouraging equity and diversity among its employees and eliminating unlawful discrimination. 
Ready to hire an employee with disability.