Finance Coordinator

Save the Children International is a humanitarian organization with more than 100 years of history. Save the Children was founded in May 1919 in London. SCI has been working in Ukraine since 2014. It started its work in the territory of Donetsk region. Currently, SCI is expanding its activities to eight cities of Ukraine. We work in the areas of education, child protection, overcoming child poverty, health care, and we also carry out advocacy activities related to the protection of children's rights.  

PURPOSE OF THE POSITION: 

The Finance & Administration /IT Coordinator The jobholder will be responsible for managing the finance function by maintaining effective financial controls of all the financial matters in the Area office. He/she will further be responsible for providing financial information, technical support and inputs to planning, accounting and reporting processes, undertaking financial analysis to enable the office management team perform strong financial management by making informed decision in programme implementation and follow up

SCOPE OF ROLE: 

Reports to: Area Director 

Staff reporting to this post: Finance Officers (FO)

Role Dimensions: 

As well as overall responsibility of delegated daily financial operations, this role has technical dotted reporting line to Finance Director (FD). 

 KEY OF ACCOUNTABILITY:

 Daily Financial Records & Operations at Field office level. 

• Responsible for checking payment vouchers for field office to ensure correct coding, completion of documentation with high data quality, posting. provide financial approval above FO authority and to ensure that they are verified and approved by appropriate officials as per Scheme of Delegations (SOD). Conduct biweekly coordination meeting with FOs.
• Reviewing and posting entered financial transactions in Agresso for the field office.          
• Responsible for monitoring program staff advances for the field office staff to ensure that advance policy is adhered to, and advance balance have been minimized and if not, ensure that corrective action is taken.
• Maintain a good business partnering relationship with all function in CO and field offices to ensure smooth financial implementation of projects.
• Support in coaching and mentoring field office finance team by providing creative solution for day-to-day financial operations issues. 
• Accountable for Attending all FO tenders opening as finance focal points upon request. Participate in criteria identifications for all tenders, Open tenders envelop, check PRs, participate in financial analysis across all FOs tenders.
• Oversight, review, post and mange third party remittance for field office. By checking documents & posting transfers.
• Support for managing different accounts in Agresso for the field office such as (Accrual, Staff & program advances, prepayment, intercountry, and field office banks account monthly reconciliation).
• Review and monitoring partner’s budget and financial report
• Provide technical support and inputs to budget holders in the preparation, management, revisions, monitoring and reporting on the area field office plans and budgets while ensuring accuracy and compliance with budgetary and donor requirements.
• Escalate any noted financial risks / fraud activities directly to CO Lead.
• Coordinate in close contact with the CO Finance Manager and Award Manager all internal and external audits and reviews of field office.
• Closely monitor all finance programme activities, keep the country programme manager and the finance and administration manager advised of all situations which have the potential for a negative impact on internal controls or financial management.
• Assist the programme team in the preparation of donor reports.  Ensure that donor reporting meets all donor financial reporting requirements.

 Administrative management and IT : 

• Provide administrative support to departments as needed, including filing, data entry, and document management.
• Prepare and distribute internal and external correspondence, reports, and documents.
• Oversee the day-to-day operations of the office, including managing office supplies, equipment, and facilities.
• Ensure a clean, safe, and organized working environment for staff.
• Arrange travel logistics for staff, including flight bookings, accommodations, and visas when necessary.
• Assist in organizing and coordinating events, workshops, and meetings, including logistics, catering, and materials preparation.
• Assist with basic network troubleshooting and user access management.
• Assist in implement and monitor data backup procedures to safeguard critical information.
• Assist in enforcing IT security policies and procedures.

 Any other tasks assigned by the line manager. 

Child protection policy:

We must ensure the safety of children, so our selection process involves thorough background checks and reflects our commitment to protecting children from abuse. 

Health and Safety:

All employees are expected to comply with our global anti-harassment policy.

Diversity, Equity and Inclusion: 

SCI is committed to creating a truly inclusive, effective and representative organizational culture, promoting equity and diversity among its employees and eliminating unlawful discrimination.

Ready to hire an employee with a disability.

If you are interested in the vacancy, we are waiting for your feedback. A resume in English will be an advantage for consideration. Also, we will be grateful if you indicate the expected salary level and the level of English language proficiency.