Program Assistant

People in Need (PIN) has been active in Ukraine since early August 2014 and the humanitarian programs have been rapidly expanding since then. Currently, PIN is one of the major humanitarian actors in Eastern Ukraine while providing neutral and independent humanitarian aid to conflict-affected people. So far PIN has implemented number of multi-purpose cash grants, Shelter, Protection, Livelihoods and WASH interventions and supported more than 2 millions vulnerable populations, including IDPs, returnees and host communities in both urban and rural locations. PIN's main donors in Ukraine currently include ECHO, OFDA/USAID, DFID, UNCHR, as well as GAC IHA.

The organization is looking for a Program Assistant who will provide support to distribution department, in particular ensure administration of database, archiving of program documents and provide support during program implementation.

Duty station: Kadiivka (Stakhanov)

Description of general responsibilities:

• Checking a list of beneficiaries after distribution
• Maintaining a database of archiving project documentation
• Archiving of project documentation

Specific duties and responsibilities:

• Administrating documentation upon requests
  
• Deliver the scans by FTP, email, skype or flash disc
  
• Upload scans of invoices, advance invoices, cash register documents to specific program(ELO)
  
• Responsible for correctness and completeness of information acquired
  
• Ensure timely and effective providing of the services and prompt providing of all relevant information to the line manager
  
• Ensure nondisclosure of PIN confidential information and nondisclosure of staff/beneficiaries/other personal data that he/she obtained in the process of providing services
  
• Follow safety and security, fire safety regulations and other obligatory procedures and regulations related to performed services
  
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Main requirements:

• University degree in Business Administration, Management, Economics, Finance, Accounting, Social Sciences or other related field
  
• At least 1 year of practical experience of working in the field of administration, program/project support service and/or other related fields
  
• Good knowledge of English
  
• Advanced PC skills
  
• Good knowledge of bookkeeping, statistical data proceeding methods
  

Please send a CV and motivation letter in English. Only those candidates who meets the key requirements will be invited for the test/interview.