Assistant & Information Management Officer – Kharkiv – 836064

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 100 countries and has some 20,000 staff. In 2014, the ICRC expanded its presence in Ukraine. We have over 900 staff working across the county in various professional fields.

ICRC is an equal opportunity employer that prioritizes staff safety and security. Qualified female and male candidates are encouraged to apply for the position. For more information, visit the website: http://www.icrc.org/.  

About the job 

The ICRC recruits an Assistant & Information Management (IM) Officer to be based in its Kharkiv office. The Assistant & IM Officer oversees the ICRC information management system, including records acquisition, compliance with basic Information Security principles and ICRC rules on Personal Data Protection. S/he acts as a reference for a portfolio of standard information management tools (e.g., access rights, use, associated workflows). While the focus of the position is on information management and users’ support, the Assistant & IM Officer will provide high-level administrative support and ensures compliance of official correspondence with ICRC standard protocol and visual identity. 

Start date: as soon as possible, preferably by 15 May 2024  

Your Tasks and Responsibilities

• Focus on providing improved information management services such as troubleshooting, monitoring, and correcting the use of digital archiving, briefing, and training 
• Actively contribution to the implementation of various information management projects, , tools, and changes
• Organize and manage internal and external information flow, in line with the needs of the ICRC and technological evolutions
• Organize, supervise, and manage the use of a range of collaborative tools and databases
• Act as an account manager for our Kharkiv office
• Draft, review, compile, edit, and finalize correspondence, presentations, decision-making documents, meeting minutes, and other documents
• Propose suitable measures for the flow and sharing of information and documents, making use of the tools available
• Relay information management-related information to staff and monitor that best practices of information management are shared, understood, and implemented
• Support all users on information management while ensuring compliance with rules and procedures
• Support in the briefings to all new staff on information management and in the organization of training or information sessions
• Ensure staff knows and applies ICRC rules regarding correspondence and ICRC protocol 

What we offer you

• Employment contract according to Ukrainian labor law
• Flexible working arrangements 
• Annual paid 20 working days' vacation
• Competitive gross salary between UAH 51,000 and 74,000 before taxation
• Medical insurance for employees and family
• ICRC Institutional training
• Individual development covered by ICRC
• Foreign language courses 
• Convenient office location in the city center 

About you

To be successful as an Assistant & Information Management Officer, you should possess the following qualifications and experiences and have the following characteristics:   

• Ukrainian citizenship or permanent residence permit in Ukraine
• University degree or equivalent training or experience
• Three or more years of experience as an assistant preferably in an international organization or company
• Excellent command of English, Ukrainian and Russian
• Advanced computer skills including Microsoft Office suite, SharePoint and others
• Self-motivated with a strong commitment to teamwork and humanitarian principles
• Flexible, enthusiastic, and willing to learn
• Ability to work independently, as well as effectively under supervision
• Confidence in managing projects and staff
• Ability to organize and prioritize multiple tasks
• Ability to work within a diverse team and establish and maintain good working relations in a multi-ethnic, multi-cultural, and multi-disciplinary environment 

Interested? Yes? Then apply.

Please submit your CV in English, along with your motivation letter and salary expectations, to the attention of the ICRC People and Culture Team. Please label your CV with your first and last names (First Name LAST NAME). 

In addition, please complete the compulsory ICRC questionnaire. The questionnaire is available through the following link: https://forms.office.com/e/APw3dvQMHJ. 

(Click on the link or copy the link into your internet browser.) 

Your application will be considered only once you have completed the ICRC questionnaire and uploaded your CV in English. 

Application deadline 24 April 2024 

Only candidates meeting the abovementioned criteria will be considered and contacted for tests and interviews. Please do not inquire by phone. Due to the urgency of the position, the ICRC reserves the right to recruit a candidate who matches the required profile before the above deadline.