Economic Security Administrative Assistant

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.  

The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 80 countries and has some 19,000-field staff.

In 2014, the ICRC expanded its presence to Ukraine. There are more than 600 ICRC staff working in Kyiv, Dnipro, Poltava, Vinnytsia, Lviv, Donetsk, Luhansk, and Odesa.

The ICRC is looking for an enthusiastic and motivated person to fill the position of Economic Security Administrative Assistant in its sub-delegation in Odesa.

Purpose: 

The EcoSec Administrative Assistant provides administrative support and is responsible for EcoSec information management, either independently or under the supervision of the EcoSec Coordinator or Deputy Coordinator or EcoSec Generalist.  Acts as a reference person for EcoSec data collection, analysis and reporting, written protocols, correspondence, and standard tools.

Functional general responsibilities:

• Supports implementation of projects and programmes – by preparing operational documents, templates, data streamlining etc.
• Produces timely statistics and updates data using specialized tools.
• Independently carries out complex secretarial tasks.
• Contributes to usage of institutional tools, producing new tools and forms adapted to their unit’s needs, particularly data collection, registration, reporting, etc.
• Enters data into the Collaborative Demand Planning Tool (CDP) and ensures proper follow up with the CDP Focal points.
• Applies information-management instructions and ensures compliance with procedures, including in terms of user training (practices and tools) where needed.
• Keeps files up-to-date and ensures that records are managed properly.
• Manages and coordinates the flow of information, ensuring that staff understand it and apply the appropriate institutional policies and procedures; sets and revises information-management and communication procedures. (all EcoSec programme related data and tools)
• Implements, manages and monitors projects and programmes related to the Information Environment Strategy; briefs and trains users.
• Manages and monitors collaborative spaces and databases and updates information in the reference tools.
• Receives, handles and records incoming calls, welcomes visitors and follows up on requests related to EcoSec.
• Contributes to internal reporting.
• Translates documents for internal use and interprets upon request.
• Ensures staff are briefed and/or trained on information management, records management, archiving, and information-management tools; ensures they comply with related rules and procedures.

Required Qualifications and Skills:

• Technical education or professional or university degree in a related field.
• Very good command (spoken and written) of English.
• 1-3 years’ work experience in a similar field of activity. 
• High organizational and analytical skills.
• Very good computer literacy.
• Advanced level of MS Excel.
• Good data analysis skills.
• Good communication skills.

Social package and other benefits

• Official employment according to Ukrainian labour law
• Annual paid 28 calendar days' vacation
• Medical insurance for employees and family
• ICRC Institutional training
• Individual development covered by ICRC
• foreign language courses 
• Convenient office location in the city centre

Starting date: ASAP

How to apply

Please submit your CV, along with your motivation letter in English and salary expectations to the attention of the Human Resources Department.

Application deadline: 22/11/2022

Only candidates meeting the above-mentioned criteria will be considered and contacted for tests and/or interviews. No inquiries by phone, please.

ICRC is Equal Opportunity Employer giving the highest priority to staff safety and security.

For more information, visit the website: http://www.icrc.org/