Personal Assistant in fashion industry

You consider caring for people is your destiny and you are inspired by estetic? Welcome to Helen Marlen family!

Helen Marlen. 26 years of success of representing the best brands Loro Piana, Gucci, Burberry, Ferragamo in Ukraine. We are looking for Personal Assistant of CEO.

Your goals:

• Planning and support of the CEO (planning and organization of business meetings and personal meetings both in Ukraine and abroad, negotiations, meetings, etc., participation in them)

• Maintaining a Personal and Business Calendars on a daily basis (meetings, travel schedules, reminders)
• Travel support (issuing visas, passports, organizing business and personal trips of the Head and family members, as well as business partners and accompanying employees, if necessary, ordering transfers, tickets, hotels, a cultural and entertainment program, organizing complex trips, optimizing expenses, remote solution of all travel issues)
• Work with incoming and outgoing correspondence and conducting business correspondence (sorting incoming correspondence by importance / urgency, answers)
• Bringing to the attention of the employees of instructions, orders of the Head, monitoring their implementation in terms fixed
• Communication with public organizations (negotiating, providing payment orders, summaries, monitoring the implementation of conditions of relations, etc.)
• Business support for the Head, reporting, preparation of analytical and reference materials, information collection, translation of documents (English)
• Interaction with contractors, suppliers, foreign business partners (correspondence (also in English), conclusion of contracts, control of payment for services, direct participation in negotiations, business meetings)
• Project management and organizational issues
• Fulfillment of personal instructions of the Head
• Coordination of the administrative block: cleaning specialists

About you:

• woman, university degree;
• knowledge of the English (upper intermediate+) and you are ready to study Italian
• experience on a similar position is must
• proactive, result and estetic oriented, knowledge the rules of etiquette and communication, attention to detail

Your opportunities:

• high level of salary
• development of your potential
• work in an active international environment
• friendly and motivated team of professionals

JOIN US and change the world for the better!