Executive Administrative Assistant

You will be involved in:

- Providing executive administrative assistance, and records management (maintenance, retrieval and archiving, document management).;

- Maintaining the calendar: updating, adjusting, and coordinating to assure no meetings are missed and provide all the necessary information to be prepared for each event;

- Create and maintain an electronic database of contacts;

- Budgeting (receiving information from all members of the fund's team, forming a single document, agreeing with the head and entering data into 1C);

- Initiation of requests in 1C;

- Developing meeting agendas and a meeting minutes;

- Assisting with mailings as needed;

- Developing of presentation materials;

- Developing of different analytical materials;

- Translating of the documents;

- Work with contracts (coordination with legal and financial departments);

- Scheduling and managing travel, including itineraries and logistics;

- Manage incoming requests for charitable contributions;

- Assist with other family business needs as requested.

We are interested in:

- Must have experience in maintaining calendars, updating, adjusting, and coordinating to assure no meetings are missed;

- Must have experience in coordinating travel arrangements;

- Must have experience in recording meeting minutes;

- Must have experience in creating documents in Microsoft Word, Excel, PDF, Power Point;

- Experience with 1C will be a plus;

- Attentiveness to details, ability to work with confidential information;

- Ability to communicate effectively with all levels of staff, high level of teamwork and networking;

- Excellent written and verbal communication skills;

- Excellent planning, time management, organization, negotiation, presentation and analytical skills;

- Strong problem solving skills;

- Ability to work in an agile, flexible way capable to deliver business-focused solutions;

- Fluent in Russian, English, Ukrainian;

- Additional foreign language is a plus;

- Previous experience as a PA.

Being a member of PMLAB team means:

- Challenging tasks with great opportunity to level up your skills;

- Knowledge sharing atmosphere (you have a chance to be a speaker in our internal meetups);

- Competitive salary and сonstant encouragement for your efforts and contribution;

- 20 working days of paid vacation;

- 100% paid sick leaves;

- Medical insurance;

- Weekly events of a corporate employee's work-life balance program with culture, arts, soft skills lections;

- Sport competitions (football, PubQuiz, basketball, table tennis, bowling championships every year);

- Individual annual training budget with an opportunity to visit paid conferences, training sessions, workshops etc.;

- Corporate library and subscriptions for Pluralsight and Safari online;

- Unlimited good mood and support!