Supply Chain Administrator

World Vision International (WVI)—a leading international non-governmental organization—seeks an Supply Chain Administrator

World Vision’s focus is helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

World Vision  is committed to safeguarding children and adult beneficiaries believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation and expects all employees, interns, volunteers and all WV affiliates share the same commitment. WV takes diligent measures to screen out all people who might seek to use WV to harm children or adult beneficiaries, or whose past actions indicate an unacceptable risk of such harm. Therefore, our recruitment policy and procedures include extensive identification checks prior to employment or engagement with WV in order to ensure safeguarding to the fullest extent. 

Join a highly motivated team of world-class international and local humanitarian professionals to establish, build, and grow World Vision’s presence in Ukraine. You will work alongside global professionals, improving your knowledge, skills, and abilities in a multinational organization that will prepare you for work in the world’s best-in-class companies in the future.

Requirements

• Certification diploma in business management, Accounting / Procurement and logistics
• One year of experience in Procurement and Logistics or Accounting field
• Experience in working with international NGO/IGOS
• Experience in Procurement in Grants
• Knowledge of Operating S2P System (Provision)

Responsibilities

• Understand the SCM’s business requirements and apply in the day-to-day work.
• Facilitate annual procurement planning sessions with key stakeholders
• Consolidate and report on the Procurement Plans
• Review and update Item Catalog prior to the planning process activity.
• Advise and familiarize Operations with the use of the Item Catalog
• Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and SCM Manager.
• Prepare / Advise on preparation of RFQ/RFP documents, sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Coordinators and SCM Manager
• Maintain all supporting documents relating to the Sourcing Events based on the document management Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.
• Preparation of Procurement Committee submission documents based on the direction given by the Coordinators / SCM Manager
• Advise on the RFP/RFQ process for spot buys as required
• Liaise with Finance to resolve supplier inquiries
• Release POs to suppliers for spot buys and assigned categories.
• Collect and organize data from projects and business units.
• Analyze and check data for accuracy and produce the required reporting output in accordance to the Policies / Procedures & Guidelines as set by WV
• Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
• Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
• Consolidate all findings and convert them into useful formats as provided by SCM Manager
• Work with senior SCM teams to manage Internal customer satisfaction
• Collect data to support performance scorecard reporting (i.e. KPIs)
• Maintain proper filing and record keeping as per the guidelines set by the management.
• Complete Any other assignments from Direct Supervisor.

Additional Information

• Full-time in office presence
• Travel up to 15% is likely
• Only candidates with Ukrainian citizenship or authorization to work in Ukraine will be considered

Submit resume and cover letter IN ENGLISH