Фахівець з логістики

About the Job

The Logistics Manager will provide coordination for logistics functions in Ukraine to ensure that effective and efficient support is provided to the program activities. They will be responsible for overseeing procurement, warehousing, stock and asset management, IT and premises management, ensuring compliance to FADV policies and procedures.

ResponsibilitiesProcurement

• Plan, coordinate, and organize procurement activities in full compliance with FADV and donor’s procurement procedures and best practices.
• Ensure that contracts and lease agreements are adapted to the specific purchase/service request, mitigating risks for the organisation.
• Keep an updated tracker of lease agreements and service contracts, monitoring expiration date.
• Ensure an up-to-date database of local suppliers and prices list of frequently needed goods and services.
• Conduct market surveys and analysis, evaluating impact in local markets.
• Support the timely organisation of procurement committees for proposal evaluations and to take part in them when needed.

Asset and Inventory Management

• Ensure that the stock inventory and asset registers are accurate, regularly updated and checked.
• Conduct assets/equipment needs assessment and advise on disposal and replacement as appropriate.
• Ensure all assets lists and inventories are properly and physically tagged, recorded and maintained.
• Monitors distribution and usage of SIM cards and phones, in compliance with policy.

Goods Delivery

• To find appropriate distribution points facilitating agreements and coordinate logistic aspects of the distributions.
• Coordinate with the suppliers and the partner the stock of the items.

Staff Movements

• Oversee the purchase of transportation tickets for staff moving inside and outside Ukraine and ensure proper accommodation, in line with security procedures.
• Accompany the expat staff in the procedures for obtaining the needed permits.

Premises Management

• Oversee the management of the office and the guesthouses supporting the contact with the landlords and any other raising issues.

Administration

• Ensure the proper maintenance and archiving of logistic documentation such as procurement files, contracts, and asset reception sheets.

Program Support

• Provide technical advice and support to project coordinators and managers on specific administration and logistics issues to ensure the efficient implementation of programs.
• Work with the program teams to develop realistic procurement plans and ensure that these are maintained and updated.

Skills and experience requiredEssential

• University degree in logistics, supply chain management, business administration or another relevant field.
• At least 3 years of relevant technical experience, with strong procurement knowledge.
• Full professional competency in Microsoft Office Suite, especially Word, Excel and Outlook.
• Ability to multi-task and prioritize tasks.
• Excellent organisational skills, with ability to work under pressure with numerous deadlines.
• Ability to act independently and to work as part of a team.
• Independent thinking and ability to make autonomous decisions.
• Experience in managing a team and in staff capacity development.
• Good communication, negotiation and problem-solving skills.
• Fluency in written and spoken English (level B2), excellent Ukrainian and/or Russian.
• Availability to travel.

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