Security and Fleet Assistant

Length of Time: March 2023 – July 2023, with the possibility of extension

ORGANIZATIONAL OVERVIEW 

FHI 360 is a US-based NGO dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions.  FHI 360’s Crisis Response team is responding to the humanitarian emergency with the 12-month Ukraine Humanitarian Assistance Response Program (UHARP), providing integrated health and protection programming focused on decreasing morbidity and mortality among the conflict-affected population.  For more details, visit our website: www.fhi360.org. 

POSITION OVERVIEW 

Under the supervision of the Security Manager, the Security and Fleet Assistant will be responsible for assisting the Security department with report writing, security analysis, collection of data information, with a focus on maintaining and improving all department administration.

KEY RESPONSIBILITIES AND DELIVERABLES

• Assist with drafting daily fleet / security reports (movement plans, daily status reports, journey management plans).
• Performs clerical duties such as typing, note taking, and assisting in daily duties of the line manager.
• Assistance in the preparation of department reports.
• Assist in managing UHARP fleet based in Dnipro office AoR.
• Provide orientation to drivers on FHI 360 fleet policies and procedures.
• Assist in on time preparation of weekly and monthly requests for vehicle hire, fuel consumption, and maintenance.
• Instruct FHI staff on transport request procedures.
• Assist in developing weekly movement plan and drivers’ schedule in Dnipro
• Ensure that all FHI 360 fleet management guidelines are applied at all times including logbooks and maintenance sheets.
• Assist in scheduling daily vehicles inspections before and after travel and complete the required check-up forms.
• Timely vehicle performance monitoring and record keeping 
• Checking drivers’ logbooks for accuracy and completeness, scan and file.
• Assists in creating a security culture around the organization.  

DESIRED QUALIFICATIONS 

• High School/GED Diploma or international equivalent. 
• 0-3 years of experience providing in a fleet or security setting.
• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Excellent PC skills, Microsoft Office 365 tools (Word, PowerPoint, Excel, Access, SharePoint,Skype/Zoom/Team), Internet. 
• Previous experience in a similar role with another Non-Governmental Organization is preferred. 
• Ability to spend long hours looking at computer screen and doing repetitive work on akeyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.
• Fluent in Ukrainian and excellent in English. 

Please email your CV and cover letter to  Отправить резюме   with ‘Security and Fleet Assistant – Dnipro’ in the subject line. Only applications submitted in English will be accepted.