Procurement Coordinator

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Procurement Coordinator to DanChurchAid in Ukraine I DanchurchAid (emply.com)

To apply please upload your CV and cover letter no later than 13 February 2023

About the job

The Procurement Coordinator will contribute to the efficient and effective procurement, with a particular responsibility for initiating and Overseeing the Procurement activities offering support in both the country Office and the field offices. 

The position will be based at the DCA office in Kyiv, with travels to other DCA sites in Ukraine expected. 

 Specific Duties and Responsibilities:

• Take charge of procurement needs by managing all type of tender procedures, obtain quotation, place orders/contracts by suppliers as per DCA procurement manual as well as disposal of assets, including framework agreements with pre-qualified suppliers (eg. for office supplies, hotels, flights) including ensuring that all vendor complaints and concerns are addressed promptly to ensure that the projects continue to receive uninterrupted services at all times
• Compliance with Procurement Policies and Guidelines of both DCA and the donors.
• Compiles all information reports and produces the country report, including annexes
• Develop and manage tracking systems of DCA Ukraine assets and equipment by issuing and using Asset Contracts
• Drafts the narrative part and sends the complete report to Head of Support Services for review and approved.
• Extracts the following annexes from Mission report Asset inventory, Donation report Vehicle and generator fuel consumption reports, Insurance schedules
• Prepare monthly and or quarterly procurement progress reports and share with field staff
• Training of the Procurement staff on proper procedures 
• Build and develop meaningful and effective relationship with partners at all levels 

 We are looking for the following qualifications and experience:

• A master’s degree in a relevant field or similar work experience
• A minimum of 3 years of work experience in a similar role
• Computer literacy essential including proficiency in Excel, Word, Power Point, etc.;
• Fluency in written and spoken English and Ukrainian
• Preferably NGO experience