Supply Chain Officer

Main Purpose:

Organizing and supervising the daily supply chain activities and the teams associated, in the coordination, according to MSF protocols and standards in order to ensure the optimal running of the mission

Accountabilities:

• Being responsible for the order, purchase, stock and freight management in the coordination (including support to projects), monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth running of supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with internal customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analyzing causes and making corrective actions.
• In collaboration with the Mission Supply Manager and in coordination with the HR department, supervising the associated HR processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility (if any) in order to ensure both the sizing and the amount of knowledge required
• Informing the Mission Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission

MSF Section/Context Specific Accountabilities

Procurement:

• Communicate with suppliers (order status, complaints) and report any problems to your hierarchy
• Periodically update the price/item/supplier data in the “order follow up” file and inform the direct supervisor of any changes in data, i.e. prices, address, available items.
• Prepare CBA (comparative Bid Analysis), market assessment, Supply Order, Contracts for local purchase of goods.

Transport/Shipment:

• Management and planning of the shipment of goods between projects and / or from the capital to projects, choosing the best possible means of transport.
• In charge of filing documents, correspondence and other papers related to importation/transport.
• Establish a list of validated carriers and respect this list
• Negotiate transportation price and ensure vehicles are technically verified, licenses, registrations and contracts are current prior to shipment.
• Gap fill the Mission Supply Manager position in his/her absence

Stock:

• In charge of the log stock, including inventory of the Log stock together with the log department and the storekeeper on a quarterly basis

Requirements

Education: Essential degree and specialization in Logistics/Supply Chain

Experience:

• Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures
• Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)

Languages: English and Ukrainian mandatory

Knowledge: Computer literacy (Microsoft applications outlook, excel, word etc.)

Competencies:

• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioural Flexibility
• Commitment to MSF Principles
• Stress Management