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9 часов назад - 02.07.2020

Legal Operations Assistant with Advanced English Skills

Green Light Consulting

Адрес: Киев

Our client is looking for a dynamic Legal Assistant for its Legal Department. This position is based in Kiev, but the Legal Assistant will provide support globally. We are looking for a candidate with strong ability to understand legal and business processes. The role will focus on e-billing and vendor/external counsel management, reporting on ongoing matters and developing and reporting key performance metrics, periodically producing a General Counsel dashboard, overseeing the Legal Dept.'s knowledge management tools (such as Document Lifecycle management tools, corporate database, etc.) and, generally, supporting the identification, development and management of new technology, processes, data metrics and initiatives which will enhance the overall efficiency and functioning of the Legal Department.

Responsibilities:

E-billing and vendor management:

  • Co-ordinate with the Legal Dept. - globally - on invoicing across all matters from inception to payment and provide support and reminders where necessary to the accounting team.
  • Liaise with third party suppliers to support the establishment of the internal e-billing tool and ensure that this tool is maintained at all times with current information.
  • Support the Group General Counsel in tracking legal spend and producing quarterly reports or more frequently if required and, as requested, conduct necessary analytics to optimize efficiency and control legal spend.
  • Build and keep an updated database of the Legal Dept.'s vendors and their engagement terms (law firms, IT solutions suppliers, etc.) and assist the Group General Counsel in building and keeping track of the associated spend/budget.

Reporting

  • Develop dashboards and produce reports on ongoing matters (ex. Litigation, corporate matters) and key performance metrics (ex. legal spend) both periodically and upon request for the Group General Counsel and the Company's senior management.

Oversee the Legal Dept.'s knowledge management systems:

  • Develop and oversee the systems and technology used and to be used by the Legal Dept. for efficiently managing, creating, storing and sharing knowledge and data.

Identify, develop and manage new technology, processes, data metrics and initiatives

  • Identify opportunities to improve processes, share best practices, and improve efficiency with the Legal Dept.'s systems, technologies and controls.

Requirements:

  • University degree in appropriate field (Law).
  • 3+ years-experience in working in a Legal Dept. or in the operations or indirect-procurement area of a multinational company.
  • Understanding of the structure of legal billing and pricing dynamics.
  • Excellent knowledge of the Ukrainian legislature.
  • Facility with technology and tools to manage and implement process improvements.
  • Advanced English. Excellent communication and drafting skills.
  • Proficiency with Microsoft Office programs, including Word, Excel, and PowerPoint.
  • Very ethically driven.
  • Strong leadership, communication and analytical skills.
  • Ability to foster and facilitate teamwork by cultivating relationships.
  • Demonstrate the highest degree of confidentiality and integrity.
  • Attention to detail and excellent organizational skills.
  • Flexible and capacity to handle multiple tasks simultaneously.

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