Data & Information Management Officer

POSITION SUMMARY  

HIAS Ukraine is looking for a Data & Information Management Officer to join a small but dynamic team based in Ukraine. The officer will champion and own the full knowledge management workflow on the Country Office Sharepoint—from defining logical folder structures and teaching others about Sharepoint technology to determining naming conventions and ensuring beneficiary data protection. The officer will also collect, structure, and analyze data critical to proposal development and design, humanitarian needs assessments, and implementation of humanitarian programming by HIAS and partners. 

ESSENTIAL FUNCTIONS  

• Lead data gathering, scrubbing, and sharing for humanitarian operations in Ukraine 

• Manage data and information flows—create, update, and archive program, administrative, and beneficiary data on cloud-based systems 

• Master OCHA and other datasets (https://data.humdata.org/group/ukr) to extract and analyze information to inform HIAS programming in Ukraine 

• Feed HIAS data into OCHA and Reliefweb systems to ensure HIAS programming and data are included in the 5Ws, Humanitarian Needs overview, flash appeals, and other OCHA systems 

• Lead and champion good knowledge management practices, including organizing and structuring files and folders on Sharepoint, ensuring appropriate levels of access to data 

• Develop training program for new staff on how to best leverage Microsoft ecosystem (Teams, Forms, Sharepoint, Excel, etc.)  

• Define knowledge management practices for Country Office and teach others how to use them 

• Ensure that projects have a high-quality database that protects data privacy of beneficiaries 

• Ensure compliance with donor and HIAS requirements and uphold commitment to beneficiary data privacy 

• Ensure confidential information is stored under the organization's policies and local laws 

• In cooperation with monitoring and evaluation and program teams, develop analytical reports related to beneficiary needs and outcomes 

• Performs other duties assigned by line manager 

 QUALIFICATIONS & REQUIREMENTS:  

• University Degree in data science, information management, IT, or other related sphere  

• Minimum 5 years of work experience in a first-rate professional environment 

• Expert-level proficiency in Microsoft ecosystem: Sharepoint, Teams, OneDrive, Calendar, and ideally PowerBI  

• Self-starter capable of learning new skills and software independently without supervision 

• Strong interpersonal skills and team player skills. 

• Teaching and coaching skills 

• Ability to manage multiple competing requests, take full ownership of own work 

• Fluency in English and Ukrainian (oral and written)    

DISCLAIMER:  

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.   

HIRING PROCESS:  

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:    

Step 1: Submit your application!  

Step 2: Phone screen with a Human Resources staff person.  

Step 3: Interview with the hiring manager.  

Step 4: Interview with a panel of HIAS employees.  

Step 5: Reference check.  

Step 6: Offer and background check.  

Step 7: Start your professional journey with HIAS!   

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.  

ABOUT US:  

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.    

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.    

VISION:  

HIAS stands for a world in which refugees find welcome, safety and opportunity.    

MISSION:  

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.    

VALUES:  

Welcome • Acogimiento • Hospitalite • 

? 


 (Hachnasat Orchim)  

We Welcome the Stranger  

Justice • Justicia • Justice • 
? (Tzedek)  

We Pursue Justice  

Empathy • Empatia • Empathie • 
? (Chesed)  

We Approach our Clients with Empathy  

Partnership • Companerismo • Cooperation • 


 (Chevruta)  

We Believe in Changing the World through Partnership  

Courage • Coraje • Courage • 

 (Ometz)  

We Act with Courage to Build a Better World  

Resilience • Resiliencia • Resilience •
? (Ruach)  

We Adapt and Thrive, Continuously Demonstrating our Resilience    

DIVERSITY:  

HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.    

SAFEGUARDING:  

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.