Management Assistant

Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ)

for the Country Office in Kyiv we are looking for a

Management Assistant 

As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe - from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ).

The commissioning parties and cooperation partners all place their trust in GIZ, and we work with them to generate ideas for political, social and economic change, to develop these into concrete plans and to implement them. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners in national governments worldwide and cooperation partners from the worlds of business, research and civil society, we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions

Key responsibilities include inter alia:

• Smooth operation of the secretariat;
• Proper communication flow, especially to and from the office management;
• Daily execution of all administrative and technical tasks related to the office management;
• Storage of documents in line with the GIZ procedures;
• Positive image of the country office through customer-centric attitude, which becomes visible prior to the host country;
• Properly organised and functioning communication with the most contact-intensive offices
• Organises and coordinates meetings for the Country Director;
• Briefs, updates and notifies the Country Director about her/his daily meetings;
• Prepares and organises information materials for the Country Director and/or meetings;
• Takes over logistical arrangements for the Country Director;
• Monitors the planning of country activities (mid-term and annual reports, results of the appointed responsible persons, etc.);
• Processes incoming and outgoing correspondence, including faxes and e-mails, with the priority messages to be processed first; prepares the necessary replies;
• Assists the Country Director in keeping her/his records;
• Copies and scans documents, if required;
• Assists in documenting meetings;
• Participates in internal team meetings/workshops and takes the minutes of these meetings/workshops;
• Assists the Portfolio Manager in her/his organisational tasks
• Organisation of GIZ events (for instance, annual meetings, planning of country activities, meetings of the Management Team);

Qualification requirements:

• University degree in Business Administration / Economy
• At least 1 years of professional experience in a similar position
• Excellent command of German and English
• Good working knowledge of modern telecommunication tools (telephone, fax, e-mail, Internet and relevant software);
• Good working knowledge of computer applications (for instance, MS-Office, Teams, Skype4Business);
• Confidential treatment of data and information
• Reliability, flexibility and stress resistance, high loyalty, high self-discipline, team player
• Good management and organisation skills

Duration of employment:

2 years employment contract. Full-time with 40 hours working week.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

We are looking forward to your application in German/English, comprising your CV and a cover letter explaining your motivation to apply for the job until 08.01.2021.

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only shortlisted candidates will be contacted for the next stages of the recruitment process.