2 дня назад - 18.10.2021

Executive assistant

Анонимный работодатель

Адрес: Киев, Дружбы Народов

Founder and CEO of a Managing Company supervising several IT products and service-related businesses is looking for an Executive assistant to be the supportive force that empowers company senior leadership.

The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative and project management duties and providing support to the CEO.

What you’ll work on:

  • Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
  • Manage professional and personal scheduling for CEO, including agendas, mail, calls, travel arrangements, client management, and other company logistics
  • Maintain and refine internal processes that support to the highest-ranking executives from businesses under the company supervision, coordinating internal and external resources to expedite workflow
  • Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
  • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists, etc.
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy
  • Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff
  • Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated
  • Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO
  • Provide event management support as requested
  • Manage petty cash reimbursements and reconciliation
  • Other projects/duties as assigned for the overall benefit of the organization

Skills and Qualifications:

  • 4+ years’ experience in administrative role reporting directly to upper management
  • Project Management experience will be a strong advantage
  • Experience developing internal processes and filing systems
  • English language on Advanced level
  • Excellent presentation skills
  • Superb written and verbal communication skills
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep company confidences

We offer:

  • Challenging tasks and creativity in finding solutions
  • Guaranteed friendly support from our team
  • Сompetitive salary
  • Health insurance
  • Comfortable office in the heart of Kyiv (Druzhby Narodiv metro station).

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