Personal Assistant for an Executive Officer

We are looking for a result-oriented, responsible and reliable individual, who is ready to contribute a lot into both business and personal needs of a well-known business owner.

Our perfect candidate possesses a blend of organizational prowess, impeccable communication skills, adaptability, and discretion. He or she will have to efficiently manage schedules and tasks, proactively problem-solve, demonstrate strong attention to detail, remain composed under pressure, and exhibit the ability to prioritize effectively. Additionally, a high level of professionalism and integrity should be maintained while fostering a positive working relationship built on trust and reliability. Overall, a perfect personal assistant seamlessly integrates into an employer's life, alleviating stress and enhancing productivity.

Two or more years of experience on the same position and at least upper-intermediate level of English proficiency are a must.

Main responsibilities:

• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive

• Booking and arranging travel, transport and accommodation, visa support

• Typing, compiling and preparing reports, presentations and correspondence

• Housekeeping: dealing with delivery services, cleaners, suppliers

• Dealing with a team of drivers and bodyguards

• Taking responsibility of accounts and budgets (manager’s personal accounting)

Nice to have:

• Managing repair works, choosing suppliers/contractors, comparing offers/pricing

• Experience working as a PA to a senior manager in an organizational environment

• Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure

• The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar

• Ability to interact effectively with kids and relatives of an executive officer

• Working (or being at least acquainted with) 1C, financial monitoring reporting

• Driving licence (B category)

We offer:

• Medical insurance;

• International team;

• Corporate English classes;

• Gym coverage;

• Ajax security system kit (you will be a part of the beta testing program and will be able to test new devices and features before the official release);

• Full-time, flexible working hours

Ajax Systems is a big team of professionals and open-minded people who share ambitious goals.

Join in!