Consultant for Purchasing and Administration support / Консультант з закупівельної і адміністративної підтримки

FHI 360 serves as the lead technical partner to Pact on USAID Ukraine’s Community Action for HIV Control (CAHC) Activity. This program will advance Ukraine’s progress toward its 95-95-95 HIV goals and reduce the HIV burden. Community Action will reach vulnerable key and priority populations with differentiated, client-centered interventions that deliver targeted prevention, thereby slowing new infections; improve case-finding and uptake of testing, thereby improving awareness of HIV status; and facilitate efficient linkage to care, thereby increasing treatment coverage. 

The Consultant will provide services to support purchasing, operational and administrative tasks for the CAHC activities in Ukraine. Specifically, the Consultant will: 

• Support on addressing the purchasing requests according to the organization’s procurement policy and requirement which includes: 

1. Prepare Purchase Orders/Task Orders, agreement, master service agreements/framework agreements, modifications and other relevant types of agreements with vendors. 

2. Prepare Scope of Works for services related to organization of planned events or for other types of logistics services. 

3. Placement of Request for Proposal on open web resources, review of documentation submitted by suppliers, communication on purchasing issues with suppliers and perform other procurement related tasks. 

• Provide administrative, operational support for arrangements of events (trainings, workshops, round tables etc.) in accordance with the workplan, i.e. consolidation of information for task orders to logistics supplier, drafting the event’s budget, coordination of administrative issues etc. 

• Conduct market research to identify potential suppliers for services to be purchased as needed. 

• Maintain regular communication with Procurement and Administration Officer, program staff, Finance Officer on coordination and addressing project purchasing requests. 

• Address other requests for procurement and administrative support from CAHC project team.  

Location of the Assignment: Kyiv/remote within Ukraine 

Expected Level of Effort: 46 days 

Period of Engagement: 23 May – 30 September 2024  

Qualifications 

Mandatory: 

1. Bachelor’s degree in Logistics, Business Administration, Economics, Finance or related field. 

2. Minimum of 3 (three) years’ experience in procurement and/or logistics, administration, finance. 

3. Knowledge and understanding of procurement terminology, concepts and practices. 

4. Confident level of English both written and verbal; fluent in Ukrainian. 

5. Proficient user of Microsoft Office and excellent computer software skills. 

Desired: 

1. Prior experience in a non-governmental organization (NGO) preferred. 

2. Prior experience in logistics/administrative support for events’ (offline, hybrid, online)

How to Apply 

Below are the required documents for application: 

• Current CV. 

• Cover letter explaining how candidate’s experience and skills match the role, confirming the interest and availability for the indicated period of work. 

• Name and contact details of two professional references of supervisors. 

• Copies of education/professional certificates. 

• Price offer in USD per one (1) working day (the total number of days for assignment is up to 46 working days). The Consultant agrees to hold the prices in his\her offer firm for the duration of the period of engagement starting from the date of provision of his\her price offer. 

More information is available at the link -http://surl.li/sxgun 

Timetable and Address for Submission: Applications must be prepared in English (preferred) or Ukrainian and delivered electronically by 11:59PM Kyiv time on 29 April 2024. Please send by email with subject line “Application for Consultant for Purchasing and Administration support” to  Отправить резюме .