Procurement Assistant

Chemonics seeks qualified specialists for the USAID Ukraine Democratic Governance East (DG East) Activity. The five-year USAID Democratic Governance East Activity (DG East) aims to strengthen the connection and trust between citizens and their government in eastern Ukraine by promoting an inclusive civic identity, common civic value and a unified Ukraine by addressing the divisive impacts of Russia's aggression, cases of far-right Ukrainian nationalism, and the consequences of ongoing armed conflict through increased citizen participation, improved service delivery and more responsive governance. DG East's purpose is to "strengthen the connection and trust between citizens and their government in eastern Ukraine" and methodology is to (1) develop greater acceptance of a shared civic culture based on common values and understandings, and (2) increase participation to improve Ukraine's governance and reform processes and help to resolve community problems. DG East will provide opportunities for citizens to engage with their government, provide government with resources to support their citizens, and create opportunities for citizens of Ukraine to create hope in their future and positive changes in their daily lives. The position will be based in Kramatorsk.

Responsibilities for this position include:

• Provide technical and logistical support and assistance to the Regional Office during the implementation of DG East activities.
• Assist the Procurement Managers to respond in a timely manner to procurement requests on equipment, supplies and services for office operations and for technical activities, such as Direct Distribution of Goods and Services (DDGS) and in-kind grant procurement activities in accordance with Chemonics procurement policies and USAID FAR and AIDAR regulations.
• Receive and/or initiate Procurement Action Requests (PARs) for operations and technical activities.
• Assist in maintaining the PAR procurement Tracker.
• Assist in preparation and announcement of RFQ/RFPs for procurement of goods and services.
• Under direction of the Procurement Managers, work directly with vendors and service providers to obtain quotations and/or initiate micro procurements of requested commodities and services (including logistical services, such as travel and lodging).
• Support Procurement Managers in tracking and monitoring contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance with terms and conditions.
• Coordinate with the grant and subcontracts team on in-kind grants and DDGS procurement activities.
• Upon receipt of goods and services, draft Inspection Forms for signing and filing.
• Assist in submission of procurement packages with invoices to Finance Assistant for processing payment.
• Support the Procurement Managers in monitoring vendor/contractor performance.
• Maintain procurement filing system of the regional office, scan and upload procurement files on Shared Drive, label and maintain complete electronic and hard copies of files, ensure that appropriate documentation is included in each procurement file.
• Assist in inventory tracking and management and in provision of procurement status reports and inventory summaries as requested by project management.
• While the vast majority of work under this position will be in support of the project activities managed by the Kramatorsk office, there may be times when procurement assistance is needed by other project offices.

Qualifications:

• Undergraduate degree or equivalent work experience in relevant field.
• At least one (1) year of procurement or grants experience on an international donor program required, with preference for USAID-funded project experience.
• Ability to coordinate with external partners and monitor counterparts and subcontractors or grantees.
• Ability to work in a multinational, multicultural environment.
• Demonstrated ability to work productively within a team.
• Excellent interpersonal, communications, and organizational skills, and time management.
• Computer literacy: MS windows applications (word processing, Excel, etc.).
• Fluent Ukrainian and Russian language, and proficient English language.

APPLICATION INSTRUCTIONS:

Interested and qualified candidates should send their CV to Відправити резюме with PROCUREMENT ASSISTANT- Kramatorsk listed in the subject line by September 27, 2019. No telephone inquiries, please. Candidates will be considered on a rolling basis, and only finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.