Logistics assistant

General assignment description

Dear candidate if you are looking for a job that besides other benefits allows you to have positive impact on other people's lives and you would like to join friendly, creative and highly professional international team, this vacancy is just for you. Core values for us are responsibility; impact; enterprising-spirit and inspiration. If you're sharing these and is compliant with requirements send us your CV!

Assignment

Under Logistics Officers supervision Logistics Assistant is responsible for procurement process, accommodation/transportation and office management and preparing, managing, filling and storing documentation.

Main duties and responsibilities include:

1. 1. Procurement
2. 1. Undertake procurement for the field offices in line with ACTED procurement procedures;
3. 2. Responsible for preparation agreements, policies and correct package of documents for payment in line with ACTED procurement procedures;
4. 3. Undertake train, taxi, hotel and guesthouse bookings for ACTED staff in line with ACTED Procedures;
5. 4. Ensure compliance with internal documentation requirements.
6. 2. Stock & assets
7. 1. Responsible for inventories and equipment allocations/movements in Mariupol office.
8. 3. Fleet & delivery management
9. 1. Coordinate travel of staff;
10. 2. Coordinate deliveries of goods/equipment/parcels/etc. among offices.
11. 4. Documentation management
12. 1. Prepare, store and update the external agreements for Mariupol office;
13. 2. Ensure the relevant documentation (receipts, acts of acceptance, signed agreements etc.) is sent or received as required.
14. 3. Physical and electronic filing (scanning) of Logistics documentation in line with ACTED procedures.
15. 4. Contribute to monthly Logistics internal reporting.
16. 5. Office management
17. 1. Responsible for ensuring the continuous life and proper functioning of the office in Mariupol.
18. 5. Any other tasks assigned by line manager

Requirements:

• Good organizational skills;
• Knowledge of local suppliers is an asset;
• Fluency in English is an asset;
• High computer literacy (MS Office, Internet);
• Past experience in logistics role is an asset.

Conditions

• Official employment according to Ukrainian legislation;
• Competitive official salary defined by the ACTED salary grid;
• Regular performance evaluation and salary increase;
• 24 working days of paid vacation per year;
• Friendly international team of professionals;
• Cosy office in the central part of the city;
• Flexible working hours;
• Career development possibilities;
• Medical insurance in 6 month of work with ACTED.

Applications only in English should be submitted with the title or reference of the position (CV without mentioned position will not be considered) till 22 November 2020. Only short-listed candidates will be contacted for an interview. ACTED and REACH is an equal opportunity employers.