Senior Budget Assistant - VNSMUG00887

Background

DEADLINE FOR APPLICATION 6 June 2019 - 23:59 Central European Time (CET/CEST)

The OSCE Special Monitoring Mission to Ukraine is looking for a Ukrainian professional for the position of Senior Budget Assistant its Head Office in Kyiv. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates to apply for this post.

Initial duration of assignment for this post is for a period of 12 months, with a possibility of extension, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.

All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see http://www.osce.org/ukraine-smm.

Tasks and Responsibilities

Under the direct supervision of the Budget Officer, the incumbent is responsible for administering and supporting of the Mission budget process in accordance with the OSCE Regulatory Framework. Specifically, the Senior Budget Assistant has the following tasks and responsibilities:

1. Verifying the funds availability and controlling the expenditure are made against approved budget, assisting in reporting and budget preparation processes;
2. Assisting in preparation of the Mission's budget, in particular, consolidating and conducting analysis of the initial and follow-up inputs during budget processes; preparing the list of recurring goods/services in co-ordination with respective units/sections; conducting thorough expenditure analysis of past periods to ensure that over-budgeting is avoided;
3. Monitoring expenditures against approved budget; conducting and providing detailed analysis of expenditure on a monthly basis and upon request from Programmes during budget implementation process; assisting in preparation of the mid-year review and forecast plans; drafting budget forecast plan to ensure it is consistent with the plan of procurement activities and with the recruitment plan in co-ordination with respective units/sections; analysing budget implementation trends, by making comparisons with approved budget and estimated projections and identifies possible significant discrepancies in programmes;
4. Ensuring proper accounting of expenditure against approved programmes, assisting in monitoring of budget implementation, proposes budget revisions and adjustments where necessary; conducting account analysis on a monthly basis (or upon request) to identify Programme balances and/or incorrectly processed entries and processes adjustments in IRMA/Oracle;
5. Assisting in reconciliation of active encumbrances;
6. Participating in preparation of different types of reports on budget and expenditures and trends analysis during budget implementation for Senior Management and Programme Managers;
7. Managing the Project module;
8. Assisting in preparation of regular reports to the Donors;
9. Performing other duties as required.

Necessary Qualifications

• Ukrainian citizenship or holding permanent resident status in Ukraine;
• Completed secondary education supplemented by formal studies in finance, accounting, business administration;
• Minimum six years of working experience in the field of finance, accounting, budget, project management, business administration, part of which should preferably have been in international environment;
• Budgeting and analytical skills and experience is required;
• Computer literate and practical experience with Microsoft applications; familiarity and experience with ERP Systems is desirable;
• Professional fluency in English, Ukrainian and Russian languages, both, written and oral;
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Demonstrated commitment to gender equality objectives as well as the ability to integrate a gender perspective into tasks and activities;
• Cultural sensitivity and judgment.

Required competencies

Core values

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization's core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

Core competencies

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

Monthly remuneration, subject to social security deductions is 1176.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

DEADLINE FOR APPLICATION 6 June 2019 - 23:59 Central European Time (CET/CEST)

For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.