Logistic Assistant

MISSION 

Medicos del Mundo (MdM) has been operating in Ukraine since August 2015 and is currently implementing an emergency response and recovery program in the Eastern part of Ukraine (Luhansk oblast, government and non-government controlled areas – GCAs and NGCAs). 

 The program is implemented around two main components: direct delivery of services through multidisciplinary mobile units (including PHC, SRH, MHPSS and support to GBV survivors); strengthening of local health system (with a specific focus on PHC, SRH, MHPSS and GBV) through capacity building of health and non-health staff, awareness raising and advocacy.

GEOGRAPHICAL SCOPE OF INTERVENTION: 

The incumbents are based in Sievierodonetsk or Bakhmut, however this position may require travelling within the region of Luhansk or Donetsk.  

The incumbent might be required to perform activity within non-Government Control area; therefore the incumbent must have a neutral and impartial background which would allow him/her to engage with NGCA authorities and conduct operations in GCA & NGCA.

ORGANIZATION CHART 

Direct supervision of the Logistic Officer and overall supervision of the Field Coordinator and Logistic Coordinator. 

JOB SUMMARY 

Under the direct supervision of the Logistic Officer and in close collaboration with Field Coordinator and the Logistic Coordinator, the incumbent will ensure that logistic activities as described below are carried out in line with MdM rules and regulations. 

FUNCTIONS 

• Assist the Logistic Officer in the purchase of non-medical items and daily running of the office through the engagement with contractors, vendors, suppliers, etc
• Assist the Logistic Officer with supporting programmatic activities in its organization and development of activities.
• Assist the Logistic Officer in the management of Fleet and fuel supply through maintaining accurate inspection records.
• Manage the daily work and activities of drivers in close collaboration with the Logistic Officer.  
• Assist the Logistic Officer with monitoring and maintaining all safety rules and regulations related to the fueling of vehicles and report all violations to the Logistic Coordinator. 
• Assist the Logistic Officer with coordinating vehicle & staff movements, manage the fleet and ensure the delivery of timely, effective and accountable logistics support to MdM team in carrying out programmatic activities. 
• Assist the Logistic Officer with ensuring the vehicles are in good working order by inspecting/testing the vehicles and arranging/recording servicing and repair.
• Assist the Logistic Officer in the management of assets and inventories according to MdM policy. This includes but not limited to having one annual physical verification of assets and inventories.
• Assist with office maintenance, printing, scanning and photocopying of documents, logistics and hospitality arrangements in connection with meetings and other events.
• Assist the Logistic Officer in the running of the Guest House(s) - GH. This includes but not limited to dealing with the cleaner in ensuring the places are kept cleaned, GH are supply with toiletries, electrical appliances, etc.
• Assist with arrangements for duty travels, including travel authorizations, flight and hotel reservations.
• Assist with logistical assistance to the office staff, international staff, visiting experts and consultants with respect to visa support, customs formalities, accommodation and transportation (air and ground as applicable).
• Other Logistic related duties as assigned by the Logistic Officer. 

HIERARCHICAL & FUNCTIONAL LINKS 

Hierarchical link: Logistic Officer. 

Note: This list of activities is not exhaustive and may change depending on the situation

REQUIRED QUALIFICATIONS: 

Academic background: Completion of High School Diploma or equivalent. A post-secondary certificate in the related functions area is desirable. 

 REQUIREMENTS: 

Language requirements: 

• Ukrainian and Russian
• English intermediate (written and oral) in order to maintain frequent correspondence with both local and international staff as well as external partners & authorities. 

 Computer requirements: Competency in Microsoft Office Environment. 

 EXPERIENCE: 

The successful candidate must have: 

• Minimum of 2 to 3 years of progressively experience in logistic or supply related functions. 
• Experience working with NGOs is highly desirable. 

COMPETENCE PROFILE:

•  Ability to work hard, quickly, under pressure, and with short deadlines.
• Ability to manage emergency situations and remain calm. 
• Necessity to manage priorities and to adapt them daily according to the context.
• Flexibility to adapt to changing requirements and environment. 
• Cultural sensitivity and ability to work in a multi-cultural environment.
• Ability to listen and share decisions.
• Team player and good sense of humor. 
• Alignment with principles and ethics of MdM.

We offer:

• Fixed term contract until the 31/12/2021 with possible extension (pending of funding).
• Medical insurance.
• Full -time job
• Location: Severodonetsk

To apply:

• Send CV (including reference contacts) + cover letter.

Deadline for applications - 07/06/2021

Please note that only shortlisted candidates will be invited to the interview.

https://www.facebook.com/mdm.ua.no