General Coordinator Support Officer

MdM has been operating in Ukraine since August 2015 and is currently implementing an emergency response and recovery program in the Eastern part of Ukraine (Luhansk oblast, government and non-government controlled areas - GCAs and NGCAs). The program is implemented around two main components: direct delivery of services through multidisciplinary mobile units (including PHC, SRH, MHPSS and support to GBV survivors); strengthening of local health system (with a specific focus on PHC, SRH, MHPSS and GBV) through capacity building of health and non-health staff, awareness raising and advocacy.

For our program in Ukraine, to support our activities, we are looking for General Coordinator Support Officer, based in Kyiv with possible visits to field locations.

Under the supervision of the General Coordinator, the General Coordinator Support Officer will be responsible for the following tasks: preparation of the mission coordination tools, internal and external communication, accountability, participation in project proposals and reports drafting process. He/she will be also in charge of supporting the mission in Ukraine with systematization of the mission tools and procedures.

Main responsibilities:

The programs / coordination

• Participate to mission documents production (proposals, concept notes, MoU...)
• Research and collect useful information and data related to the context that is relevant for the strategic development and positioning of MdM
• Search information on the current national legislation related to MdM operations in Ukraine
• On request of GenCo, provide inputs for "context part" for internal or external reports
• To file and archive project related documents

Liaison work

• Establish an effective communication system with the different stakeholders (other (I)NGOs, authorities, UN agencies) under the supervision of the General Coordinator
• Facilitate the meeting of MDM staff to authorities and institutions
• Prepare reports to authorities on demand of GenCo
• Develop contacts in relevant Ministers
• Accompany the General Coordinator (or other coordinators if necessary) to meetings for humanitarian coordination, security or represent the General Coordinator (or other coordinators) by delegation if requested
• Preparation and dissemination of external meeting minutes
• Put in place and update a database with list of external contacts
• Ensure follow-up of partnership in support of Coordination team: planning and organization of meetings, follow-up of responsibilities and of reporting.
• Develop and update a mapping of local NGOs/civil society
• On specific demand of AdminCo or GenCo, support for the writing of contracts, MoUs, partnership agreements
• Advise and support the mission for all legal/administrative procedures related to Ministry of Justice/Fiscal department/statistics, or for legal questions related to MdM humanitarian activities.

The security

• To establish and maintain informal relations and a network of contacts permitting the collection of information, about the security and geo-political context in the areas of intervention and keep informed the general coordinator
• Assess on a regular basis the security context through press review and send it to the General and Field Coordinators
• On request of GenCo, liaise with security services
• Develop follow-up of security, humanitarian and institutional changes in NGCA

Support to General Coordinator

• Preparation and dissemination of internal meeting minutes
• Prepare briefings of visitors/new team members: context/security.
• Prepare and update welcome pack.
• Prepare tools that can support the mission management (presentations, fact sheets, etc.)
• Develop visibility plan, by delegation of General Coordinator
• Assisting the mission in the drafting of correspondences with authorities and counterparts in order to ensure fluent and accurate communication flows.

Other duties

• Work closely with the all team, translating and interpreting from Ukrainian or Russian / English and vice-versa
• Behave according to MdM standards of confidentiality, ethics, and code of conduct
• Facilitate the visits of applicants and visitors to the MdM staff
• Perform any additional duties on instruction given by the General Coordinator related to MDM project in Ukraine

Note: This list of activities is not exhaustive and may change depending on the situation

The successful candidate must have:

• Degree in political sciences, law, international relations or related field
• Very good knowledge of the Project Cycle Management tools
• At least 1 year of experience in NGO (INGO) or humanitarian assistance

COMPETENCE PROFILE:

• Necessity to manage priorities and to adapt them daily according to the context,
• Flexibility to adapt to changing requirements
• Cultural sensitivity and ability to work in a multi-cultural environment-
• Ability to listen and share decisions
• Sense of humour
• Good writing and communication skills
• Ability to communicate effectively with informants and contacts from widely-varied organizations and agencies
• Team player
• Alignment with principles and ethics of Medicos del Mundo
• Ability to work quickly, under pressure, and with short deadlines

Language and computer skills:

• English fluent (written and oral)
• Advanced Russian and Ukrainian
  
• Excellent knowledge of MS Office (Word, Excel)

We offer:

• Fixed term contract until the 31/12/2020 with possible extension (depends on successful performance and availability of funds).
• Medical insurance.
  
• Full -time job
• Location: Kiev
  

To apply:

• Send CV (including reference contacts) + cover letter.

Position will be filled on an ongoing basis

Please note that only shortlisted candidates will be invited to the interview.